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Columbus State University
Part-time Faculty Handbook
3. Classroom Policy and Procedure
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3.1 Attendance
3.1.1 Faculty
When a faculty member must be absent from class or
is unable to meet responsibilities of advisement, registration, or other
professional obligations because of illness, emergency, or professional
responsibilities away from the campus, that faculty member, or someone
representing him or her, should inform the department chair. In the event the
chair cannot be reached, the dean should be notified. The chair, or in his or
her absence the dean, is then responsible for making provisions for the class or
activity and for timely notification of students and colleagues affected by the
change in responsibilities. Department or college faculty and administrators may
develop policies or procedures requiring action by the faculty member beyond
that required by this policy.
3.1.2 Students
Attendance policy is established by individual
faculty. If an instructor does not provide a written policy statement during the
first week of classes, a student is permitted to accumulate a total of nine
hours of absences in a three credit hour course without exclusion. An instructor
may exclude a student and assign the grade of “WF” upon accumulation of ten or
more hours of absences or the equivalent in courses carrying fewer credit hours.
The instructor may submit a “WF” through ISIS. Because of the effect on student
financial aid, it is important to make the distinction between “F” and “WF”
grades. Please see section 3.5.2 for more information on this.
3.2 Class Rolls
Class rolls are
available to the faculty on the “Class Roster” page under “Faculty
Information” on ISIS. Because the class roll is updated immediately upon
a student's registration, the roll may include students who have not
paid tuition and fees. Each term, after the last day of the late
registration period, instructors should notify their chair and the
Office of the Registrar of any errors on the class roll.
3.3 Make-up Tests
At the discretion of the faculty member involved, a student may be allowed to make up a previously announced test.
Students other than those scheduled to graduate at the end of the term will not be permitted to take final examinations
at a time other than the regularly scheduled date, unless they have the permission of the instructor and the department
chair offering the course.
3.4 Student Withdrawals
3.4.1 Withdrawing from Class
Students may add and drop courses via the Web during
the registration and schedule change periods. Students wishing to drop a course after
the last official day of schedule change must officially withdraw from a course.
Students may withdraw online through ISIS, and the instructor will receive e-mail
notification of the withdraw. The instructor may choose to request a conference with
the student within five days; otherwise the student request will be processed after
the fifth day. If submitted before the “W” grade deadline as published in the schedule
of courses, a grade of “W” will be assigned by the registrar unless a grade of “WF” has
already been assigned by the instructor for excessive absences. A grade of “WF” will be
assigned when a withdraw request is received after the deadline. Refer to the schedule
of courses for specific dates and additional information regarding course withdraw.
The deadline for dropping a course without the mandatory "WF" grade is published in
the calendar portion of the semester or summer term schedule. The instructor will
find the grade assigned on the “Final Grade Form” on the Web.
3.4.2 Medical Withdrawals
A student may be administratively withdrawn from the university when, in the
judgment of the dean of students and after consultation with appropriate university
officials, such as the director of Student Health Services and/or the director of the
Counseling Center, it is determined that the student suffers from a physical, mental,
emotional, or psychological health condition which poses a significant danger or
threat to the student, the university, or the rights of others in the university
community.
A student shall, upon request, be accorded an appropriate hearing with the VPAA prior to
final decision concerning his or her continued enrollment at the university. In emergency
situations, a decision on medical withdraws may be made prior to a hearing, but review of
the decision may be made at the request of the student.
Note: The above revision has been recommended by the Student Rights and Responsibilities
Committee.
3.5 Grades
3.5.1 Grading System
All institutions of the University System of Georgia are on a 4.0 grade
point average system. For computing grade point averages, see the
university catalog.
3.5.2 Assigning an "F" and "WF."
Many forms of financial aid do not have to be repaid by the student for a grade of “F.”
Federal audits that discover an “F” awarded when a student should have received a “WF”
can result in the institution having to repay the difference. An "F" should be assigned
when a student meets attendance requirements but fails the course. A "WF" should be
assigned when a student exceeds the number of allowable absences.
3.5.3 Grade Appeals
Students may appeal a grade received and may
also appeal certain degree requirements. Students who wish to exercise this
right should follow the appropriate procedure as follows:
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A student who wishes to appeal a
grade that the student feels is unfair or inaccurate should follow the
academic grievance process listed under the “Student Rights and
Responsibilities” section of the Student
Handbook.
- A student who wishes to appeal a general university requirement should meet
with his or her advisor to discuss the nature of the appeal. If both believe the appeal should be
considered, the advisor will assist the student in completing an “Exception Petition” form to be submitted to the department chair, dean, or the
university's Academic Standards Committee for review. If the committee recommends approval, the petition is sent to the Vice President for Academic
Affairs for a final decision.
3.5.4 Grade Changes
If a student believes an assigned grade is incorrect,
he or she should consult the instructor promptly. A final grade will not be
changed after one calendar year from the date given. To change a final grade,
the instructor completes an "Authorization to Change Grade" form. These forms,
which are secured from the Office of the Registrar, must be signed by the
instructor and the chair of the department that offers the course.
An explanation of the grade change is expected in the "comments" section of the
form. The form must be hand-delivered to the Office of the Registrar by the
instructor, department chair, or a staff member designated by the chair, not
by a student or campus mail.
3.5.5 Incomplete Grades
An “I” (incomplete) grade indicates the
student was doing satisfactory work but, for non-academic reasons, was
unable to meet the full requirements of the course. The requirements for
removal of an “I” grade are left to the instructor; however, if an “I”
grade is not removed satisfactorily within the next twelve months, the
grade “I” will be changed to the grade “F” by the Registrar. A course
with an unresolved “I” grade may not be repeated.
3.5.6 Reporting Grades
Faculty are required to submit final grades to the Office of the Registrar by
the established deadlines of each term. These deadlines are published in the
“Academic Affairs Planning Calendar” prepared by the VPAA.
Instructors submit final grades through ISIS. The instructions on how to enter
grades appear on the class roster page, in the FAQ pages on the Web, and on the
Pegasus Notice Board before grade entry is opened.
3.6 Academic Misconduct
Faculty are responsible for maintaining exams in a reasonably secure
environment, proctoring exams, and accounting for the return of each exam that
is distributed. Faculty are also responsible for informing students that
plagiarism is prohibited and when direct quotations are used, they must be
indicated, and when ideas of another are incorporated in the paper, they must be
appropriately acknowledged. Faculty should communicate to students that themes,
essays, term papers, tests, and other requirements for a grade, must be the work
of the student submitting them and that such assignments may not be acquired
from any other source for submission in lieu of the student's own work. Although
students are responsible for reading and understanding the student academic
misconduct policies as specified in the Student Handbook,
faculty are encouraged to direct students to acquaint themselves with those policies and to
ask faculty for clarifications.
3.6.1 Procedures for Handling Academic Misconduct
When academic misconduct is suspected, the faculty member should note the time
and place of the incident, note possible witnesses, and retain relevant documents.
The faculty member should document why academic misconduct is suspected and inform
his or her department chair. The matter should then be discussed with the student,
preferably in the presence of department chair. If the faculty is the department chair,
the college dean will act as the witness.
If after the discussion with the student the
suspicion of academic misconduct is
substantiated, the faculty member ordinarily determines the academic penalty to be
imposed, if any. If an academic penalty is imposed, the faculty member should write
a letter to the student within a reasonable time informing him or her of the academic
penalty, the reason for the penalty, and the student's right to appeal to the Office
of Judicial Affairs. If the student disagrees with the finding or the penalty, the
case may be appealed by the initiative of the student. Students should remain in
class when appealing.
The faculty member should construct a file and
retain all original materials concerning
the student's grade and the specific evidence of academic misconduct. A copy of the
documentation supporting the charge of academic misconduct and a copy of the letter
sent to the student should be forwarded to the Office of Judicial Affairs. The purpose
of such notification is to enable administrative penalties to be imposed for repeat
offenders, and the notification will not otherwise invoke consideration of administrative
penalties. If there is an appeal, the file of original documents will be turned over
to the Office of Judicial Affairs.
The faculty member may ask the Office of
Judicial Affairs to seek administrative penalties in addition to the academic
penalty. This would be accomplished by a written request to the Office of Judicial Affairs.
In cases where the faculty member does not wish
to determine the academic penalty,
the case may be forwarded to the Office of Judicial Affairs without assignment of
an academic penalty. In the event of a finding by the Student Rights and
Responsibilities Hearing Panel of academic misconduct in the case, the panel
will recommend actions as detailed in the Student Handbook.
3.6.2 Office of Judicial Affairs
The Office of Judicial Affairs will serve as a repository for records involving cases of academic misconduct.
In cases where the student acknowledges the misconduct and accepts the academic penalty, the student
will be administratively placed on probation only, unless there is a previous
incidence of academic misconduct on file or the faculty member has requested a
hearing before the Student Rights and Responsibilities Hearing Panel. All cases
involving multiple incidences of academic misconduct will be referred to the
Office of Judicial Affairs for handling. The Office of Judicial Affairs will
notify the appropriate parties, so that a hold will be placed on grades for a
specified period of time.
3.6.3 Student Rights and Responsibilities Hearing Panel
The primary functions of a Student Rights and Responsibilities Hearing Panel are to determine
whether academic misconduct has occurred and, if so, to recommend
appropriate sanctions. In all matters heard by a Student Rights and
Responsibilities Hearing Panel, the panel shall be furnished with a
sealed letter indicating whether or not the student has a previous
record of academic misconduct. This letter shall not be opened or
reviewed by the panel unless and until academic misconduct has been
determined, at which point the previous offense(s) will be considered in
determining recommended penalties. In cases where the student has a
record of academic misconduct, this letter shall provide the details
thereof. The previous offense(s) may be considered for the awarding of a
more serious sanction.
3.6.4 Academic Penalties
Academic penalties are the purview of the faculty member unless there is a
successful appeal made by the student. When a faculty member chooses not to
determine the academic penalty, the Office of Judicial Affairs will handle the
case administratively, which may include referral to a Student Rights and
Responsibilities Hearing Panel. Academic penalties are: (1) requiring additional
work to demonstrate the student's technical competence in the area; (2) lowering
the grade given for the assignment; (3) lowering the grade for the course; or (4)
assigning an "F" for the course. Except for assigning an "F" for the course,
penalties may be used in combination. However, the faculty senate recommends
that an "F" be assigned for the course to promote both academic integrity
and consistency.
3.7 Instructional Faculty Responsibilities
3.7.1 Classroom Responsibilities
Just as students have obligations to meet the course and classroom requirements, all faculty
have equally important responsibilities to the students. They include,
but are not limited to the following:
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Regular attendance at classes or, if necessary, making appropriate
alternative arrangements for class work and for timely notification to students
of changes in the class schedule.
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An evenhanded and impartial grading policy and procedure.
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A consistent grading practice, immediacy of return of exams, papers, etc,
with clear, defined criticisms.
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An open disclosure and inspection policy regarding student's papers,
tests, exams, etc, by that student.
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A clear and early statement of policy on matters such as pop quizzes,
term papers, absences, make-up exams, office hours, midterms, grading policies,
and general course expectancies.
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Adherence to policy on final exam week that no CSU personnel will schedule other
activities that require the student to participate during scheduled semester or
summer term study days or final examination time.
3.7.2 Syllabus
According to the Student Handbook, faculty members are responsible for informing
the students in their classes of their requirements for
each course that they teach, including attendance policies and methods for course
evaluation. Examination situations should be clearly defined, as well as requirements
for outside projects or papers, and plagiarism should be carefully defined.
A clearly written syllabus can communicate the instructor's
expectations and prevent misunderstandings between faculty and students. Should a grade appeal or other
dispute occur, the syllabus would likely become a central document in any process
to resolve the dispute.
Every syllabus must contain the following ADA (Americans with Disabilities Act)
statement or the equivalent:
If you have a documented disability as described by the Rehabilitation Act
of 1973 (P.L. 933-112 Section 504) and the Americans with Disabilities Act (ADA)
and would like to request academic and/or physical accommodations please contact
the Office of Disability Services in the Center for Academic Support and Student
Retention, Tucker Hall (706) 568-2330, as soon as possible. Course requirements
will not be waived but reasonable accommodations may be provided as appropriate.
In addition, a syllabus should contain at least the following elements:
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The instructor's name, office hours and location, office phone, and e-mail address
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Specific information on textbook and required materials
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Academic requirements, including papers, projects, exams, etc
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A clear explanation of the grading system to be used in this course
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An attendance policy
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A statement on academic misconduct, including reference to CSU policy
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A statement on classroom behavior
For a complete discussion of classroom management, including designing a syllabus,
see Dr. Terry Norris's "Legal Issues in Higher Education" on the “New Faculty Orientation”
page at http://aa.colstate.edu/faculty/newfacorientsch.htm.
3.7.3 Registration Overrides
Students will often ask professors to allow them into full sections.
Part-time faculty members should refer these students to the chair of their department.
3.7.4 Other Responsibilities
In addition to these responsibilities to the students, other duties applicable
to all faculty include, but are not limited to the following:
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Being available to students for a reasonable amount of time for academic counseling and guidance. The department
faculty and chairs are responsible for ensuring that members of that faculty are
available to colleagues and students during regularly scheduled hours and by
appointment.
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Receiving approval from the department chair or dean for (a) securing teaching substitutes for
classes that will be missed, (b) being absent from a class, and (c) changing
the time or meeting place of a class.
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Communicating immediately with the department chair or dean to obtain approval and possible assistance in
providing for classes in the event of an emergency absence of the instructor.
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Notifying the Registrar promptly concerning errors in the “Revised Class Roster” that is issued following
the close of schedule change and late registration.
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Reporting grades on ISIS by the due date.
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Keeping abreast of development in the discipline and contributing to the knowledge of that discipline
through scholarship, public service, or other creative endeavors as is appropriate;
teaching in accordance with the best standards of scholarship in the discipline
in an atmosphere of free and unhampered inquiry.
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Referring news media questions to the director of public relations.
3.8 Part-Time Faculty Evaluations
Part-time faculty members will be evaluated by their department chairs.
3.9 Office of Disability Services
The primary objective of the Office of Disability Services (ODS) is ACCESS: An equal opportunity for
all students to demonstrate knowledge without compromising the essential elements of the curricula
through the combined effects of faculty, student, and ODS.
3.9.1 ADA Compliance Statement
If the student has a documented disability as described by the Rehabilitation Act of 1973 (PL 933-112 Section 504)
and Americans with Disabilities Act (ADA) that may require him or her to need assistance attaining accessibility to
instructional content to meet course requirements, we recommend that the instructor
advise the student to contact the Office of Disability Services in the Center for Academic Support in Tucker Hall or at (706) 568-2330, as soon as possible. It is then the
student's responsibility to contact the Office of Disability Services and meet with the instructor. The Office of Disability Services can assist both the student and the instructor in formulating a reasonable
accommodations plan and provide support in developing appropriate accommodations
for the student's disability. Course requirements will not be waived, but
accommodations may be made to assist the student in meeting the requirements.
Technical support may also be available to meet the student's specific need.
3.9.2 Procedures for Student Identification with the Office of Disability
Services
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Student contacts Office of Disability Services and:
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Student provides documentation of disability
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Student requests the services
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Instructor letter provided for student
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Student delivers instructor letter to professor
This letter is your notification that the student has provided documentation of his or her disability to the Office of Disability Services and
qualifies for accommodations.
The letter will list the accommodations that are warranted by the student’s
documentation of his or her disability.
3.9.3 Instructor Letter from the Office of Disability Services
If a student qualifies for additional time and/or distraction-free
testing environment (as noted in the instructor letter) there will be a form
included in the letter. If the student will be using the disability services
office for testing, you will need to fill out and return to ODS this form with
your instructions for administering your exams.
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Disability Etiquette: Do not refer to a student as “handicapped” or
“special needs”. Use the same rules of courtesy that would be used with any
student. If making a reference to a person with a disability, remember the rule
of “person first”, as in “a student who is visually impaired”, or “a person with
a learning disorder”. Treat each student with respect and do not “single out” a
student in class regarding their disability or accommodations.
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Confidentiality - It is imperative that the student’s confidentiality
regarding their disability be protected. It is the student’s choice to disclose
their disability with you. Information regarding the student’s disability will
not be released by the Office of Disability Services; however, this office will
be glad to discuss accommodations with a student’s professor.
For more complete information, see
http://uc.colstate.edu/disserv/.
3.10 Computing
Computer technology is integrated into every part of the
educational experience on the Columbus State University campus. The
following will provide an overview of computing procedures and services
on-campus.
3.10.1 Novell
Every student and faculty member receives a Novell account when they enter the university. The
Novell account can only be accessed on-campus and allows the user to
store documents on the H-drive and access them from any computer on
campus. This storage drive is beneficial for storing large documents and
presentations that may not fit onto a disc. In order to access the
Novell account for the first time, the user will need to enter your
username and password.
Username
The
username is made up of the
user’s last name, the underscore character ( _ ), and the user’s first name as
it appears in the Human Resources office.
Example Username: doe_john
Password
When the
account is first
established by Computer Information Networking Services (CINS), they will give
the user a default user password. The user password is any combination of at
least six numbers and letters (no spaces allowed).
Default Password: ssn1234 (The
last four digits of your social security number will replace “1234”)
You will be prompted to change your password the first time you login and every
45 days thereafter.
3.10.2 CougarNet E-mail
All faculty and students are assigned and e-mail account upon entrance to the university. You can access the e-mail login page by clicking
on the CougarNet icon on the CSU homepage or you can go to
http://cougarnet.colstate.edu/cp/home/loginf. Your user name will be the same as your
Novell login and your password will be the same password you use for ISIS.
E-mail can be accessed on or off-campus. For more information about how
to use CougarNet e-mail visit the Computer HelpDesk at CINS.
3.10.3 CougarNet Portal (as of 11/16/04)
The CougarNet Portal will allow access to the Columbus
State University intranet on- or off- campus. Upon logging in, each faculty, staff, or
student will have access to their e-mail and be able to customize their particular page.
Instructors will have access to class roles and be able to send e-mails to their classes,
and students will be notified that they have a message waiting when they login. All CSU
notices will also be posted through the portal, and individuals will be flagged of new
messages when they login.
3.10.4 Web Pages
Every faculty member and student has access to free Web space on the CSU Web site. For guidelines on developing your Web pages, please go
to http://csu.colstate.edu/webdevelop/, or visit
CINS to find out how to request space.
3.10.5 eQuest
eQuest is the software program used by faculty and staff for various departmental
services. To access eQuest, go to CougarNet and click on the eQuest icon. This
should take you to a request screen to submit your request.
You must have a CougarNet account to submit requests. Account requests for new
users are submitted by Human Resources when new faculty and staff are hired. Staff
will resolve each request as promptly as possible. The following departments provide
services for requests received through eQuest:
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Computer Information and Networking Services (CINS)
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CSU Vehicles
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Custodial Services
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Grounds Maintenance
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Mail Services
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Moving and Setup
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Plant Operations
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Printing Services
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Telephone Services
3.10.6 Computer Labs
There are several computer labs on campus. The main computer lab is located in the Center for Commerce and Technology building
(CTT 124). Other labs include the library commons and ETC, located in the Simon Schwob
Memorial Library, the lab in the River Center Library, and the Tucker Math lab in
Tucker hall. For a full list of labs on-campus, please see the CINS
Web site at http://cins.colstate.edu/Labs/hardware.htm.
3.10.7 Reserving Computer Labs
Instructors may have their classes meet in computer
labs by reserving them in advance for the semester or for specific classes. All computer
lab requests, with the exception of the English lab should be submitted online at RemedyWeb
at least one week prior to the date of the reservation. The English lab may be reserved
through the director of the lab in the English Department. You will receive e-mail
notification upon the scheduling of your request. The CINS staff will open all CINS
labs approximately 15 minutes prior to the beginning of the class. Keys should be
requested for all other labs, and the liability for security of the lab will fall
upon the instructor.
3.10.8 ISIS
ISIS is located on the Web and allows faculty, staff,
and students to see their academic history, grades, and register for classes. To access ISIS,
go to the CSU homepage and click the link on the menu on the left side of the page. Then,
click the appropriate tab to login under faculty and staff. The default ISIS username and
password is your social security number and your birth date in this form: mm/dd/yy. After
you login for the first time, you will be prompted to change your password.
3.10.9 Web-CT
Web-CT and the upgraded version, Web-CT Vista, are online course management tools that are available to all instructors upon request.
Web-CT has a template-driven design but all templates are easily modifiable, so the
program is easy for beginners and more advanced users to use. Instructors may also
opt to use publisher-created e-packs for their courses. These packs are designed by
textbook companies and may be used in conjunction with the textbooks or may be used
alone. These provide instructors with pre-made content for their courses that can be
modified to meet the specific needs of that particular course.
There are many things that instructors can do with Web-CT. Instructors can post syllabi,
PowerPoint presentations, learning modules for students, assignments, any text document,
and any digital media files. Web-CT also offers online communication tools, including mail,
discussion boards, whiteboards, and chat rooms for the courses and online assessment tools,
such as surveys, quizzes, and student self-tests for students to monitor their own progress
in the course. All access to the courses are controlled by the instructor. If you would like
to request Web-CT for use in your courses, contact Jon Haney in Instructional Technology
Services at 568-2082 or e-mail him at haney_jon@colstate.edu.
When you call or e-mail, ITS will set-up an appointment for a tutorial on using Web-CT.
3.10.10 Computer HelpDesk
The CINS Computer HelpDesk
for faculty and staff is located in the Center for Commerce and
Technology Building (CTT 121). If you have a software problem or
question, the CINS Computer HelpDesk can be contacted during the
following times:
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Monday through Friday from
8:00 a.m. to 5:00 p.m. at 569-3044.
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Monday through Friday from
5:00 p.m. to 11:00 p.m. at 568-5130.
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Saturday from 10:00 a.m. to
6:00 p.m. at 568-5130.
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Sunday from 2:00 p.m. to
10:00 p.m. at 568-5130.
Or you can e-mail the HelpDesk at
Helpdesk@colstate.edu.
3.10.11 Faculty Software Training Workshops
CINS offers group and one-on-one workshops throughout each semester that focus on the use of
software installed on the CSU Network. The workshops scheduled are
designed to familiarize non-technical attendees with modern computer
capabilities, specifically CSU computer software resources. These
workshops include a basic introduction to computers and provide an
introduction to the use of e-mail, the Internet, and word processing.
Workshops scheduled for faculty and staff provide for a wide range of
user experience. Topics include:
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MS Windows XP
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Luminis
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CougarNet Mail
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MS Word XP
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MS Excel XP
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MS Accesss XP
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MS FrontPage XP
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MS PowerPoint XP
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MS Publisher XP
To register for a workshop, visit the CINS training Web site at
http://cins.colstate.edu/training and select “Register for Class.”
3.11 Library
The mission of Columbus State University libraries is to support the university's curricular, research, cultural,
and community service objectives by providing resources, instruction, and other
services that promote and enrich intellectual and personal growth and scholarship.
3.11.1 The Libraries
Columbus State University maintains two libraries: the
Schwob Library on the main campus and the
Music Library at CSU’s downtown campus in the
River Center for the Performing Arts. The staff of both libraries is comprised of library faculty
and staff members who strive to provide quality service for all library users.
Among their goals are the enhancement of student learning and making both libraries the
intellectual hubs of their respective campuses.
Located in the center of the CSU campus, the Schwob Library serves as the premier
information resource for the main campus. It provides a book collection of over
350,000 volumes and access to thousands of electronic journal articles via GALILEO,
Georgia's impressive collection of electronic databases. Special areas within the
Schwob Library include Government Documents, the Archives (local history materials),
the Information Commons (a well-staffed library-operated computer lab in the
Reference Department), and Instructional Technology Services (ITS),
which provides equipment, training, and technical support for classroom and library technologies;
trains and assists faculty in the development of media materials (traditional to multimedia);
and provides training and support for distance learning (web-based, satellite, and video-conferencing).
The Music Library, located in a 4,000 square foot space on the River Center's first floor,
is intended for the use of CSU students and faculty engaged in music-related research.
Its growing collection contains scores, LPs, CDs, videos, DVDs, and books about music.
3.11.2 The Online Library Catalog - GIL
The libraries’ collections can be accessed through GIL,
CSU’s online library catalog. GIL contains entries for all materials housed in the CSU
libraries, including books, journals, government documents, and AV materials. GIL also
contains entries for around 10,000 historic titles included in the Library of American
Civilization microfiche collection and about 15,000 titles for electronic books available
through netLibrary, a GALILEO resource.
3.11.3 GALILEO
CSU faculty and students can access journal articles via
GALILEO, which stands for GeorgiA LIbrary LEarning Online. Begun in 1995,
GALILEO is an initiative of the University System of Georgia that provides access to over 150 databases,
which, in turn, index thousands of periodicals, including scholarly journals. A number of
the GALILEO databases provide full text journal articles, while others provide only citations
and abstracts. GALILEO can be accessed through the library homepage.
On campus, GALILEO is available without a password. However, faculty can access GALILEO
off-campus via a password. To obtain the password, go to the library homepage, click on
“GIL,” then click “Get GALILEO password.” Login to your account by entering your patron
barcode or social security number and your last name. Click “OK” when the request screen
comes up, and you should have access to the password. You can also access these instructions
through the library homepage by clicking on “GALILEO Information.”
3.11.4 Other Electronic Sources
CSU faculty also has access to a number of electronic resources that are not provided by GALILEO.
Among these are Grove Music
Online, Music Index Online,
OVID, and JSTOR.
For assistance in using GALILEO or any other electronic resources,
faculty should contact their liaison librarian or stop by the Reference Desk in the Schwob
Library or the Music Library’s service desk.
3.11.5 Liaison Librarians
Each CSU library faculty
member has been assigned as liaison to a college or to multiple academic
departments. For a list of current liaison assignments, go to the
library homepage on the Web and click on “Library Information." A liaison librarian can:
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Provide classes with generalized or course-specific instruction in the use of the libraries’
resources (emphasizing electronic resources)
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Provide faculty with instruction (in the comfort of his or her office) in the various resources
that will assist with his or her research and the preparation of student
assignments
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Create bibliographies and/or course-specific lists of resources
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Create Web guides to the research tools for specific disciplines
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Order library materials requested by faculty that relate to specific disciplines
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Answer questions about the library
3.11.6 Library Policies and Regulations
The policies and regulations of the CSU libraries have been established to ensure maximum
access to library resources and to provide a study facility for all
library patrons. All library users are urged to abide by the regulations
and to be considerate of other library users. Detailed policies and
regulations are available at the libraries’ Web site.
A valid CSU ID card is required to borrow material; a photo ID is
required for non-CSU users of designated services. Some services are
restricted to use by CSU faculty, staff, and students. Qualified
borrowers include CSU faculty, staff, and students; active CSU Alumni
Association members; authorized dependents (over the age of 12) of CSU
faculty and staff; Columbus Technical Institute faculty and students;
and special borrowers as designated by the Dean of Libraries. Faculty
and staff of CSU may secure library privileges for members (over the age
of 12) of their immediate families by obtaining dependent cards from the
Human Resources Office.
Most library print resources are available for circulation outside the
facility to qualified borrowers. However, only CSU faculty and staff can
checkout videos, films, and compact discs. Items on reserve have
restricted loan periods and may be limited to in-building usage.
Reference materials, periodicals, microforms, sound recordings, archival
materials, maps, some government documents, and other selected materials
are designated for use only within the library. A hold request may be
placed for items that are already out on loan.
Circulation periods for CSU faculty and staff are three months for books
and one week for audio-visual materials. Return of audio-visual items
may be requested if the item is needed for class. Books are subject to
recall after three weeks if requested by another patron. Faculty and
staff are not charged overdue fines, but they are asked to return loans
promptly in order to ensure the availability of materials to other
users. Users may renew borrowed items through their GIL account,
provided that another patron has not requested the items. Periodically,
they may be asked to return or purchase long overdue items.
Reimbursement for lost or damaged materials will include a processing
fee and current replacement costs.
Drinks in spill-proof (screw-top) containers are allowed in the library.
Food is not allowed. Library patrons are asked to exercise care in the
handling of materials, both inside and outside the library. Extreme
temperatures or pressure can easily damage audiovisual, computing, and
other items. To ensure a quality learning environment, the use of cell
phones is not permitted in the library.
3.11.7 Library Services
Hours
Library hours have been established based on
needs expressed, usage patterns, and resources available. Daily, holiday,
special hours of operation, or library closings are listed at the main entrance
of the Schwob and Music Libraries. General daily operating hours (during and
between terms) and the more limited department hours of Reference, Archives, and
Instructional Technology Services appear on the library Web site. Special hours
and closings will be announced on the Web site and on the campus electronic
notice board. Between academic terms, the libraries are generally open weekdays
only, with no evening or weekend hours.
Assistance
Library faculty and staff are available to
assist faculty, staff, and students in meeting their information needs. Requests
for assistance may be made to individuals or departments within the library in
person, by telephone, via e-mail, or via the library's Web site. The
library-faculty liaison program is intended to facilitate communication between
the library and faculty. Faculty members are encouraged to contact their
assigned liaison librarian to ensure library resources are available for
required student assignments, to arrange bibliographic instruction sessions, or
to discuss any questions, problems, or suggestions. The list of departments and
corresponding liaisons is available at the
library Web site or call Information Services.
Reserves
The reserve system is intended to make assigned materials available to an entire class
by utilizing an abbreviated or restricted loan period. All library materials, except
reference books and periodicals, may be placed on reserve. Personal copies or items
may be placed on reserve, but the
library cannot assume replacement costs for lost or damaged items. To place
materials on reserve, the faculty member must bring the items to the circulation
desk and complete the reserve form, indicating course and designating the loan
period (room use only, overnight, 24 hour, 3 day). At least 48 hours (excluding
weekends) should be allowed from when the materials are brought to the
circulation desk until students are informed that materials are available on
reserve at the library. Faculty members are responsible for compliance with the
Copyright Law as it pertains to reserves. At present, CSU Libraries do not offer
electronic reserve services.
Instructional Workshops
Instructional workshops in using library resources are offered through the Information
Services department. Additional classes may be tailored to fit the needs of a
particular course or assignment. To find out what general classes are offered or
to request a specific class session, faculty should contact their liaison
librarian or the Information Services Department.
Interlibrary Loan and Borrowing from Other Libraries
Interlibrary loan service allows current CSU faculty, staff, and students to request
materials not owned by the CSU libraries for use in scholarly research. Request
forms are available at the library Web site. Although requests can normally be
filled within a week, a minimum of 10 days should be allowed for receipt of
requested articles. Charges incurred in borrowing research materials for faculty
members are normally paid by the library. However, if copyright limits
restricting the number of articles that can be requested from one periodical
title have been exceeded, the faculty member making the request may be asked to
assume the charges.
GIL Express
CSU faculty and students are now able to borrow books without going through
the interlibrary loan process. By using GIL Express, one can access the holdings of
all 34 institutions in the University System of Georgia through one very large online
union catalog. Then, by filling out a simple form, a particular book can be requested
in a matter of seconds. The GIL union catalog is available at giluc.usg.edu.
To request an item, one should locate the entry for the item in the union catalog,
then click on “GIL Express Request” at the top of the page, and fill out and
submit the form. The book should arrive in less than a week. GIL Express is only
available for books. The loan period is 28 days. For GIL Express policies go to
giluc.usg.edu and click on the “i” following the phrase “Find out about
GIL Express for requesting items through the UC.”
Collection Requests
Faculty may request the purchase of books, periodicals, or non-print materials at any time.
Requests of part-time faculty to purchase materials should go through the
department chair. These requests should be submitted to the appropriate liaison
librarian. An electronic form is available on the library’s Web site. Materials
are selected for purchase according to the library's collection development
policy and are ordered as the budget permits.
Copiers
Copying machines are available for duplicating print and microform materials. In
addition to black and white photocopiers, there is one color photocopier. At the
time copies are made, faculty may either pay for the copies or charge the copies
to the department by presenting a form signed by the department chair. Faculty
members receive a discount when using the print copiers to make research related
copies. Users of copy machines assume responsibility for observing the
Copyright Law (Title 17, U.S. Code) and should be aware of its provisions.
Faculty Study Rooms
A limited number of faculty study rooms are available for faculty engaged in research.
Some of the studies are wired for computing services. These studies may be
assigned for periods of one week to one semester. Full-time faculty will be
given the priority in room assignments. Faculty members needing study rooms
should contact the Dean of Libraries.
Audiovisual Materials
All audiovisual materials owned by the CSU libraries are indexed in GIL, the
library's online catalog. Keyword searching, using the “search limits” feature,
allows the searcher to locate materials in a particular format on a given
subject. Suggestions for new audiovisual purchases may be given to the liaison librarians.
Part-time faculty should see their respective department chairs about audiovisual purchases.
3.11.8 Instructional Technology Services (ITS)
The library's Instructional Technology Services
Department (ITS) provides a wide range of media support for faculty, including distance
learning training and support (emphasis on Web-CT); portable equipment for classroom and
conference presentations; media production in a variety of formats; and lending of laptops,
digital cameras, and other electronic equipment. ITS maintains a Faculty Multimedia Lab in
the basement of the main library, where faculty can get individualized assistance and
instruction.
Audiovisual and Media Presentation Technologies
Contact Instructional Technology Services (ITS)
department of the library for questions, assistance, or training related to AV and other
presentation technologies at CSU. Each general classroom has been assigned an overhead
projector, computer cart, and screen. Over 70 classrooms and computer labs are equipped
with data-video projection, sound systems, and other technologies. A list of media-equipped
general classrooms is available at http://aa.colstate.edu/roomlist.htm.
Media classroom training (required) and workstation access is provided by ITS. Additional equipment
(such as a laptop computers, data projectors with computers, and TVs/VCRs)
is available to faculty for on- and off-campus use from the centralized equipment
pool at ITS. Students and student organizations must request AV or use of the media
classrooms through their instructor or sponsor. Practice equipment is available
in the Simon Schwob Memorial Library.
Equipment users are expected to be familiar
with the equipment being used and should request training if needed. Users are responsible
for equipment repairs or replacement in the event of damage or theft. Equipment requests
are filled on a first-come basis, with academic classroom usage having priority. To maximize
resource access, “every class” requests cannot generally be met. Main campus delivery and
pick-up and emergency assistance is provided 8:00 a.m. to 5:00 p.m. on weekdays as personnel
are available. Problems with the equipment should be reported immediately so that the
problem may be resolved as quickly as possible. Requests for equipment should be made
in person or by telephone to the ITS office at least 24 hours prior to the time equipment
is needed. Thirty-six hours is needed for requests placed using the Web-based request form.
Media Production Services
Assistance is available for CSU faculty in the design
and creation of materials in formats ranging from traditional media (overhead transparencies,
slides, and photographs) to multimedia (Web-based materials, computer graphics, and CDs).
Production of instructional materials for faculty by the ITS staff is available as resources
permit and requires ample advance notice. The Faculty Multimedia Lab, located in the
library basement, is available for use by faculty in producing their own instructional
materials. Individual and group instruction is available upon request.
Web-CT
Training and support in using this Web-based
collaborative learning tool in traditional or online courses is provided by ITS. For
more information on Web-CT, see section 3.10.9 in this handbook.
Distance Learning
Assistance with creation of Web-based or other
distance learning courses and materials is available through ITS.
distance learning at CSU includes online courses (locally originated or “e-core”
courses offered through The University System of Georgia partnership); two-way
interactive technology (for courses or meetings) via the Georgia Statewide Academic
and Medical System (GSAMS); and satellite downlink.
Contact the Dean of Libraries Office at 568-2080 for information and assistance regarding the following facilities and services: library
conference room reservations, library displays, charging photocopies to departmental
accounts, and private study carrel assignments. CSU faculty is invited to suggest new or
improved services to the Dean of Libraries or to their respective liaison librarians.
3.11.9 Contact Information for Library Departments
| Department |
Telephone |
| Acquisitions |
562-1491 |
| Archives |
568-2247 |
| Circulation |
562-1494 |
| Cataloging/Periodicals |
565-3556 |
| Dean’s Office |
568-2080 |
| Government Documents |
568-2147 |
| Instructional Technology Services |
568-2043 |
| Interlibrary Loan |
568-2451 |
| Library Systems |
565-3555 |
| Music Library |
641-5045 |
| Reference Desk |
562-1492/3 |
3.12 Multimedia
3.12.1 Equipment
Multi-media equipment can be
requested through Instructional Technology Services at 568-2043, or requests can
be e-mailed from the library server. The following is a tentative list of the
equipment offered by ITS:
-
Digital Cameras
-
Film Cameras
-
Portable projectors
-
Limited number of Laptops
-
Portable CD and Cassette Players
-
Screens
-
VCRs
-
DVD players
-
Camcorders
-
TVs
3.12.2 Classrooms
“Smart” classrooms are classrooms
that have been wired with a projector, computer, VCR, and some have DVD players.
“Smart” classrooms are being added every term. Instructors may request these
classrooms through their department heads and deans. All instructors must be
trained through ITS before they can obtain a key for the “smart” classroom.
If an instructor needs the equipment in a “smart” classroom, but none are
available, the instructor may request a cart that has all the equipment on it.
This cart will be delivered to a central location, such as the main floor
of the library or the departmental offices.
3.13 Student Support Services
CSU offers students academic, physical, and emotional support through a variety of offices on campus.
Part-time faculty members will want to familiarized themselves with these
services in order to refer students to the offices where they can get the
help they need. The following is a quick reference list of these services;
for a complete listing, please refer to the Student Support and Special
Programs website: http://faculty.colstate.edu/student_support.htm.
3.13.1 Career Center
The Career Center provides students and alumni with
career information, current employment and experiential education opportunities,
and assists in the development of effective job search skills.
Location: Davidson Student Center, Room 147
Phone: 706/569-3198
Website: http://career.colstate.edu.
3.13.2 Center for International Education
The Center for International Education enriches and broadens students' and
faculty's understanding of the world. The center promotes an awareness of world
cultures and events by internationalizing the curriculum; providing international
education opportunities to students, faculty, and the community; and
internationalizing the campus by bringing in international students and visiting
scholars. In the area of study abroad, the center supports and publicizes
existing CSU programs and assists faculty who are developing new programs.
Location: Howard Hall 109
Phone: 565-4036
Website: http://cie.colstate.edu/
3.13.3 Counseling Center
The Counseling Center, located in 146 Davidson Center, offers a variety of services
to all enrolled students. The counseling staff consists of mental health professionals
who are trained and experienced in facilitating personal development. A confidential
atmosphere is provided where personal, social, and academic concerns may be discussed.
These concerns include but are not limited to the following: anxiety management,
depression, vocational and career decisions, loneliness, interpersonal relations
(peers, boy/girl friend, family), and academic difficulties. Help with career
decision making is offered to members of the community, as well as to CSU students.
If counseling staff is unable to provide the necessary service for a client, appropriate
recommendations are discussed and referrals are made. The orientation and philosophy of
the center give equal consideration to the emotional, personal, academic, and vocational
aspects of each student’s development. Each semester, counseling staff present outreach
programs on topics such as test anxiety reduction, dream interpretation, learning strategies,
stress management, and assertion training. Students are encouraged to take advantage of these
free workshops. Psychological testing is also available to enrolled students for confirmation of learning
disabilities. Psychological testing is the only Counseling Center service that involves a fee.
Website: http://counsel.colstate.edu/
3.13.4 Regents' Test
The Regents' Test is a basic literacy test that all students must pass in order to graduate.
The RT has two components, a reading test similar to those
found on ACT or SAT exams, and a writing test, where students are given one hour to write
an essay on a assigned topic. Students who reach 45 semester hours without having satisfied
the RT requirement must enroll in RGTE 0198 and/or RGTE 0199, depending on which portion of
the test they have not passed. Some students, such as transfer students, can have the
remediation requirement waived for one semester. These students should be directed to the
Associate Dean of the College of Arts and Letters, FOB 209. More information on the RT,
including practice tests, essay samples, and all essay prompts used in the test, can be
found on the Regents' Testing website: http://www2.gsu.edu/~wwwrtp/
3.13.5 Testing Center
The CSU Testing Center provides institutional testing that includes undergraduate admission and placement,
general university requirements, non-traditional sources of credit, and graduate admission. Specific
tests include COMPASS, SAT, Math Placement, TOEFL, Regents’ Test, U.S./GA
Histories and Constitutions Tests, Computer Literacy Test, Student Outcomes
Assessment, PRAXIS I and II, Miller Analogies Test, GRE, GMAT, CLEP, and DANTES.
The Center also operates a Computer-Based Testing
Center for Educational Testing Service (ETS-CBT) and offers such admission,
certification, and professional tests as GRE, GMAT, TOEFL, PRAXIS I, NBPTS,
NAPLEX, and MPJE. This CBT serves the region’s professional community and
students at other institutions, as well as CSU students.
Test administration (proctor) services are also
provided by the center for students enrolled in eCore courses, independent
study courses, and subject courses at other institutions. The Testing Center
is located in room 205, Elizabeth Bradley Turner Center. Call 568-2226 or visit
http://testing.colstate.edu
for more information.
3.13.6 Writing Center
The Writing Center offers free peer tutoring for writers
of all ability levels and at any stage of the writing process. Peer consultants can
assist writers with generating ideas, planning and organizing essays, citing secondary
sources in various academic formats, producing well-formed sentences, and preparing for
the GA Regents' Exam. Peer consultants are available for 30-minute individual sessions
at the Writing Center (Woodall 116); writers can also visit our website for online
submission of drafts and questions. Hours vary from semester to semester. Peer
consultants are available to visit classes for short introductions to Writing
Center services.
Website: http://langlit.colstate.edu/writingcenter
3.13.7 Tutorial Services
The Office of Tutorial Services offers free
tutorial assistance to students enrolled in learning support and many core
curriculum courses. Free seminars and workshops provide information and
strategies that assist students in making satisfactory progress in their
chosen fields of study.
Location: Tucker Hall.
Phone: 706-568-2330.
Website: http://uc.colstate.edu/tutorial_services.htm.
3.13.8 Adult Learning Resource Center
The Adult Learning Resource Center is a gathering place and
interactive group study space designed for adult learners. All students are welcome to
utilize the facilities. Its main goal is to provide a place where adult learners can
find a sense of connection and belonging. It is a place to hang your hat (and your coffee mug)
and gather with others, either to study or to socialize. You are encouraged to
come by the ALRC and don't be surprised to be introduced to the "regulars"!
3.13.9 Adult Re-Entry Program
The adult study skills refresher course, CSUS 1105,
will review and update skills in reading, writing, and math. It also will give an
extensive orientation to Columbus State University procedures, services, and
opportunities. For more information, please consult the program website:
Website: http://uc.colstate.edu/adult_program.htm.
3.13.10 Early Alert Program
The Early Alert Program is an intrusive intervention program
through which CSU faculty may make referrals to the Center for Academic Support and
Student Retention in behalf of students who display attitudes or behaviors that may
lead to attrition. With information provided by faculty, students are contacted
and encouraged to take advantage of tutorial services, study skills workshops, and
programs that may be of benefit to the students, academically and/or personally.
An Early Alert Program referral form may be accessed on line at
http://csu.colstate.edu/forms/advising/early_alert.htm.
3.13.11 First year Experience Program
CSU’s First Year Experience® (FYE) Program is a
comprehensive and integrated program for students in transition. The FYE Program
provides courses, services and activities that promote student academic success
and acculturation. For more information, please consult the program website:
Website: http://uc.colstate.edu/first_year.htm.
3.13.12 Student Health Services and Health Center
Student Health Services is committed to the delivery of quality health care
and health education, and to a nurturing environment in which students feel
free to seek professional assistance. The Student Health Center is located
in the Health and Student Center (Building 20 on the map), across from the
Clock Tower. For appointments and information, please call 507-8800.
For more information, please see the Health Services website:
Website: http://sa.colstate.edu/health/default.asp.
3.14 Calendar
3.14.1 Academic Calendar
The official academic calendar is
published on the back of the schedule booklet each semester.
It can also be found by clicking on Academic Calendar on the faculty web page,
or by visiting http://academics.colstate.edu/calendars/.
3.14.2 Academic Affairs Planning Calendar
A link to the more detailed Academic Affairs
planning calendar can be found on the Faculty web page or at
http://aa.colstate.edu/faculty/aaplanningcal.htm.
3.14.3 Exam Schedule
The official exam schedule is published every semester on the
Calendars and Schedules website: http://faculty.colstate.edu/calendar.htm.
3.15 Supplies and Equipment
New changes are underway at this
time regarding the purchase of supplies and equipment. Information regarding the
purchase of supplies will be distributed by Business Services. Office Depot will
be the supplier for CSU. Questions may be directed to Maria Holmes, ext. 2006.
3.16 Book Orders
Textbook orders are normally processed through individual departments. Faculty must request desk copies
from the publisher. The bookstore is not allowed to order complimentary copies
from publishers. If a faculty member needs a copy of a book from the bookstore,
he or she must pay for the book. When the desk copy arrives, the faculty member
may take the new book to the bookstore and receive a refund for the original
purchase. The bookstore will not accept the new book if it is stamped
"complimentary", "free copy" or "teacher’s copy". Departments may set-up a
charge account with the bookstore so that faculty may charge desk copies to
the department.
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