Faculty affairs

101 Academic Freedom

(05/08)
Academic freedom refers to the rights and responsibilities essential to the task of scholarship in its broadest sense. It extends to the entire academic community, including faculty, students, administrators, and the institution itself. While many rights and responsibilities may be shared simultaneously by every member, the expression of academic freedom requires complementarities and civility. Access to appeal procedures and to conflict mediation is a basic component of academic freedom available to all members of the academic community.

A. Faculty - All members of the faculty are entitled to freedom in the classroom in teaching their subjects in accordance with the highest ethical standards of their profession. In presenting material pertaining to the subject being taught, and in presenting their views regarding this material and its subject, faculty will make a reasonable effort to acknowledge the existence of diverse views.

As teachers, faculty members encourage the free pursuit of learning by their students. Faculty hold before them the best scholarly standards of their disciplines, demonstrate respect for the student as an individual, and adhere to their proper role as intellectual guides and counselors. They foster honest academic conduct and assure that evaluation of students reflects their true merit. Faculty respect the confidential nature of the relationship between instructor and student, avoid any exploitation of students, and acknowledge significant assistance from them. Faculty protect student's academic freedom while exercising their own.

Any member of the faculty is entitled to freedom in the conduct of research and in publication of results, within the context of Board of Regents of the University System of Georgia guidelines as stated elsewhere in this handbook.

As colleagues, faculty have obligations that derive from common membership in the community of scholars. They respect and defend the free inquiry of associates. In the exchange of critiques and ideas they show due respect to associates and respect for the ideas of others. They acknowledge academic debts and strive to be objective in the professional judgment of colleagues.

As members of the institution, faculty seek above all to be effective teachers and scholars. Although they should observe the stated regulations of the institution, provided these do not contravene academic freedom, faculty retain the right to criticize and seek revision. Finally, faculty accept a share of responsibilities for the governance of the institution.

As members of the community, faculty have the rights and obligations of any citizen. They measure the urgency of these obligations in light of their responsibilities to their students, their discipline, their profession, and their institution. As citizens engaged in a profession that depends upon freedom for its health and integrity, faculty have a particular obligation to promote conditions of free inquiry and to advance public understanding of academic freedom.

B. Students - Students have the right to learn and to inquire. They have a right to examine and discuss questions of interest, to take stands on issues, and to support causes, by orderly means that do not impede the collegial process of learning.

Students have corresponding obligations to be honest in performing their academic work, to be punctual in their assignments, and to cooperate in the process of teaching and learning. (See Columbus State University Student Handbook at http://studentservices.colstate.edu/ for details regarding students' rights and responsibilities.)

C. The Institution - Columbus State University, within the context of the policies of the Board of Regents of the University System of Georgia, has the authority to determine on academic grounds who may be admitted to study, what may be taught, how it may be taught, and who may teach. Administering these fundamental freedoms involves all members of the academic community.

102 Columbus State University Equal Opportunity Policy (January 1, 1991)

(5/01)
To further its goal of equal employment opportunity for all employees and prospective employees without regard to race, color, religion, sex, age, national origin, disability, or any other basis prohibited by applicable law, the institution states as its policy the following:

• It is the policy of Columbus State University to, in accordance with all applicable laws, to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, disability or national origin, or any other basis prohibited by applicable law.
• All employment decisions shall be consistent with the principle of equal employment opportunity, and only valid qualifications will be required.
• All personnel actions, such as compensation, benefits, and transfers, will be administered without regard to race, color, religion, sex, age, disability, or national origin, or any other basis prohibited by applicable law.

As teachers, faculty members should encourage the free pursuit of learning by their students. Faculty should hold before them the best scholarly standards of their disciplines, demonstrate respect for the student as an individual, and adhere to their proper role as intellectual guides and counselors. They should foster honest academic conduct and assure that evaluation of students reflects the students’ true merit. Faculty should respect the confidential nature of the relationship between instructor and student, avoid any exploitation of students, and acknowledge significant assistance from them. Faculty should protect students’ academic freedom while exercising their own.

President’s Statement on Diversity
(05/01)
Columbus State University values and is committed to diversity in the workplace. We take pride in our diverse student and employee population and recognize that our success depends on the talents and strength of individuals with different backgrounds.

A principle foundation of diversity is promoting equal opportunity within the institution. Columbus State University if committed to equal opportunity in employment and it is our policy, in accordance with all applicable laws, to recruit, hire, train, and promote persons without regard to race, color, religion, sex, age, disability or national origin, or any other basis prohibited by applicable law. All employment decisions and personnel actions shall be consistent with the principle of equal employment opportunity.

In order to promote our diversity and equal opportunity objectives we have a plan which includes an established recruiting process designed to insure equal opportunity standards, review of employment actions for fairness, a resource for equal opportunity conflict resolution and communication with leadership regarding related issues.

We need and encourage the support of all employees in promoting an environment of diversity and equal opportunity. Columbus State University expects employees and students to work and learn in an atmosphere of mutual respect and inclusion. While a higher level of commitment is required of employees in a supervisory capacity, the commitment of the university as a team is crucial. We welcome your input and suggestions and appreciate your support.

103 Columbus State University Sexual Harassment and Consensual Relationship Policies

(5/01)

103.1 Sexual Harassment Policy

Columbus State University is committed to creating and maintaining a University community in which all persons can work and learn together in an atmosphere free of all forms of harassment. Therefore, sexual harassment within the Columbus State University community is expressly prohibited.

Each member of the academic community at Columbus State University is expected to respect the dignity and worth of all other members of the community and to refrain from any conduct that could give rise to a charge of sexual harassment. Persons who engage in sexual harassment shall be subject to disciplinary action, to include dismissal when warranted.

DEFINITION
Sexual harassment is created by unwelcome sexual advances, requests for sexual favors or other conduct of a sexual nature when:

• Submission to such conduct is made explicitly or implicitly a term or condition of an individual’s employment or status in a course, program or activity.
• Submission to or rejection of such conduct is used as a basis for a decision affecting an individual’s employment or participation in a course, program or activity.
• Such conduct reasonably interferes with an individual’s work or academic performance or creates an intimidating, hostile or offensive working or academic environment.

Regardless of intent, it is the effect and characteristics of behavior, which determine whether the behavior constitutes sexual harassment.

COMPLAINT PROCEDURES
Any member of the Columbus State University community who believes that he or she has been sexually harassed is encouraged to bring the matter to the attention of the Affirmative Action/Equal Opportunity Officer or the director of human resources. Likewise, if anyone in a supervisory capacity is made aware of such a complaint, he or she must bring the matter to the attention of the Affirmative Action/Equal Opportunity Officer or the director of human resources. No person shall be reprimanded or discriminated against in any way for initiating an inquiry or complaint in good faith. Columbus State University’s objective is to take whatever action may be needed to prevent, correct, and if necessary, discipline persons whose behavior violates this policy.

103.2 Consensual Relationships Policy

(05/01)
Within the university setting, faculty and supervisors exercise significant power and authority over others. Therefore, primary responsibility for maintaining high standards of conduct resides especially with those in faculty and supervisor positions. It is the university’s position that it is unwise and inappropriate for members of the faculty to have romantic relationships with students whom they teach, and for supervisors to have romantic relationships with employees whom they supervise, even in cases where there is, or appears to be, mutual consent. The faculty/student and supervisor/employee relationship should not be jeopardized by question of favoritism or fairness in professional judgment. Furthermore, whether the consent by a student or employee in such a relationship is indeed voluntary is suspect due to the imbalance of power and authority between the parties.

All members of the university community should be aware that initial consent to a romantic relationship does not preclude the potential for charges of conflict of interest, or for charges of sexual harassment arising from the conflict of interest, particularly when students and employees not involved in the relationship claim they have been disadvantaged by the relationship. A faculty member who enters into a romantic and/or sexual relationship with a student under his or her supervision, or a supervisor who enters into a romantic and/or sexual relationship with an employee under his or her supervision, must realize that if a charge of sexual harassment is subsequently lodged, it will be exceedingly difficult to prove blamelessness on grounds of mutual consent.

In order to prevent the conflict of interest created by a consensual sexual or romantic relationship, Columbus State University requires that the participants in such a relationship act immediately to remove the conflict of interest. Those who require clarification of this policy or the definition of a relational conflict of interest, or who require guidance in removing the conflict of interest are encouraged to contact the AA/EEO Officer or the human resources director. Failure of the supervisor/faculty member to remove the conflict of interest may lead to disciplinary procedures, including termination of employment.

This policy is superceded by the laws governing ability to consent based on age.

104 Requirements of Section 504

104.1 ADA

(05/08)

Columbus State University is actively committed to the goals and objectives contained in the Americans with Disabilities Act (ADA). Columbus State University shall take the necessary measures to comply with all sections of the Act related to the University.

In the area of employment, the ADA prohibits discrimination against a qualified individual with a disability in regard to job application procedures, the hiring, advancement, or discharge of employees, compensation, or other terms, conditions, or privileges of employment. A qualified individual with a disability means an individual who, with or without reasonable accommodation, can perform the essential functions of the position that such individual holds or desires. Employers must make reasonable accommodations for persons with disabilities unless to do so would constitute undue hardship on the covered entity.

If the student has a documented disability as described by the Rehabilitation Act of 1973 (PL 933-112 Section 504) and Americans with Disabilities Act (ADA) that may require him or her to need assistance attaining accessibility to instructional content to meet course requirements, we recommend that the instructor advise the student to contact the Office of Disability Services in the Academic Support Center in Tucker Hall or at 706-568-2330, as soon as possible. It is then the student's responsibility to contact and meet with the instructor. The Office of Disability Services can assist both the student and the instructor in formulating a reasonable accommodations plan and provide support in developing appropriate accommodations for the student's disability. Course requirements will not be waived but accommodations may be made to assist the student in meeting the requirements. Technical support may also be available to meet the student's specific need.

If a student requests course information in an alternative form, he or she should immediately be directed to the Coordinator of Disability Services in the Academic Support Center. The coordinator will attempt to address the special needs of the student. The faculty must include all information as required by ADA in their syllabi.

105 Notice of Employment and Resignation

Intrasystem Recruitment(from BOR Section 803.05)

When a president wishes to consider for employment a principal administrator or faculty member of another institution in the System, he/she shall notify the president of the employing institution before an offer is being made to the principal administrator or faculty member. When a formal offer is made, the letter shall include a statement to the effect that acceptance can be made only after all contractual obligations have been fulfilled.

105.1 Tenured

All tenured faculty members employed under written contract for the fiscal or academic year of two semesters shall give written notice of their intention to resign to the president of the institution or to his authorized representative, postmarked no later than February 1, immediately preceding the expiration of the contract period. (Board of Regents Policy Manual, Section 803.06)

105.2 Non-Tenured

A. Each year, on or before the dates specified in Regents' Tenure Regulations, the president of an institution or his authorized representative, shall advise, in writing, all non-tenured faculty who have been awarded academic rank (instructor, assistant professor, associate professor, professor) and who are employed under written contract whether an employment contract for the succeeding academic year will be offered to them. Such written notice shall be delivered by hand or by certified mail, to be delivered to the addressee only, with receipt to show to whom and when delivered and the address where delivered.

B. Notice of intention to renew or not to renew a non-tenured faculty member who has been awarded academic rank (instructor, assistant professor, associate professor, professor) shall be furnished in writing, according to the following schedule:

• at least three months before the date of termination of an initial one-year contract;
• at least six months before the date of termination of a second one-year contract;
• at least nine months before the date of termination of a contract after two or more years of service in the institution;

This schedule of notification does not apply to persons holding temporary or part-time positions, or persons with courtesy appointments, such as adjunct appointments.

C. Non-tenured faculty and other non-tenured personnel employed under written contract shall be employed only for the term specified in the contract and subsequent or future employment, if any, shall result solely from a separate offer and acceptance requisite to execution of a new and distinct contract.

D. A tenured faculty member, or a non-tenured faculty member, before the end of his or her contract term, may be dismissed for any of the following reasons provided that the institution has complied with procedural due process requirement:

1. Conviction or admission of guilt of a felony or of a crime involving moral turpitude during the period of employment--or prior thereto if the conviction or admission of guilt was willfully concealed;
2. Professional incompetence, neglect of duty, or default of academic integrity in teaching, in research, or in scholarship;
3. Unlawful manufacture, distribution, sale, use or possession of marijuana, a controlled substance, or other illegal dangerous drugs as defined by Georgia laws: teaching or working under the influence of alcohol which interferes with the faculty member's performance of duty or his responsibilities to the institution or to his profession;
4. Conviction or admission of guilt in a court proceeding of any criminal drug offense;
5. Physical or mental incompetence as determined by law or by a medical board of three or more licensed physicians and reviewed by a committee of the faculty;
6. False swearing with respect to official documents filed with the institution;
7. Disruption of any teaching, research, administrative, disciplinary, public service or other authorized activity;
8. Such other grounds for dismissal as may be specified in the Statutes of the institution and the Policies of the Board of Regents.

105.3 Program Modification

As a part of its broad constitutional authority to manage the University System of Georgia, the Board of Regents may exercise its authority to modify programs offered by the System generally or at various units of the System. Such modification may be a part of a change of institutional mission and may result in discontinuation of programs or reduction in the size thereof. A program modification of such magnitude that requires the termination of tenured faculty members will be implemented only after completion of a study by the Chancellor's staff, with institutional, administrative and faculty participation. The Chancellor will report the results of that study to the Board along with recommended guidelines under which program modification will be affected (Board of Regents, Policy Manual, Section 803.0901).

105.4 Salary Increases

A. Entry-level salaries for full-time teaching faculty members shall be consistent with Regents' policy on nondiscrimination and shall be determined by specific requirements of the position and the qualifications of the individual employed to fill the position. Salary increases for full-time teaching faculty, other than cost of living or equity adjustments, shall be awarded on the basis of merit. The criteria for merit raises shall include teaching ability, completion of significant professional development activities (including the attainment of additional degrees), promotion in rank, seniority, research productivity, academic achievements and publications, academic honors and recognition, and non-teaching services to the institution. (The Policy Manual, Board of Regents, University System of Georgia, Section 803.1402).

B. The President of Columbus State University shall incorporate recommendations for salary increases in the annual budget, provided such increases are within previously established regulations of the Board of Regents.

C. In determining the regular salary funded by the Board of Regents, no consideration shall be given to salary supplements from grants, foundations, or other sources. A supplemental budget shall be prepared to include such supplements. Each faculty or staff member receiving a supplement shall be advised of the amount and source of funds as recommended by the president (The Policy Manual, Board of Regents, University System of Georgia, Section 803.1405).

D. Payment of compensation to faculty members for full-time employment during the third or summer semester shall be at a rate not to exceed 33-1/3% of their regular ten months compensation for the previous academic year (The Policy Manual, Board of Regents, University System of Georgia, Section 803.1403).

105.5 Employment of Full-Time Lecturers

The reappointment process must follow procedures outlined by the institution. Full-Time lecturers are not eligible for tenure and must follow the rules given for non-tenured faculty.

No endowed chair, professorship or fellowship will be established or announced without prior approval of the Board of Regents, and no initial appointment will be made to a chair, professorship or fellowship without prior approval by the Board. Recommendations to the Board concerning specially designated academic positions will be made through the Chancellor to the Board. Before the final action of the Board, such recommendations will be referred to the Finance and Business Operations Committee and the Academic Affairs Committee. … Institutions may require funds greater than the stated minimum funding levels when developing support for endowed chairs. The endowed chairs, professorships and fellowships will be established by the Board of Regents upon request of the institutional president and recommendation of the Chancellor only after it is assured and documented that the endowment is properly funded and that the investment strategy of the endowment, wherever held, will meet the continuing demands of the chair, professorship or fellowship.

106 Tenure and Reappointment

106.1 General

It shall be the responsibility of Columbus State University to provide continuous employment of a tenured individual on a one hundred percent workload basis for two out of every three consecutive academic semesters until the individual's retirement, dismissal for cause, or release because of financial exigency. (Refer to Notice of Employment and Resignation section.)

106.2 Eligibility

Only assistant professors, associate professors, and professors who are normally employed full-time (as defined by Regents' policies) and who are appointed in tenure-track positions are eligible for tenure. The initial evaluation of a faculty member and recommendation for the award of tenure shall be the responsibility of the faculty member's department. Each department shall devise appropriate procedures for such evaluation.

(Refer to Appendix IA--Promotion and Tenure Procedures section.)

106.3 Award of Tenure

A. Tenure may be awarded, upon recommendation by the president and approval by the Board of Regents upon completion of a probationary period of at least five years of full-time service at the rank of assistant professor or higher. The five-year period must be continuous but a maximum of two years interruption because of a leave of absence or of part-time service may be permitted; provided, however, that no probationary credit for the period of an interruption shall be allowed that an award of credit for the probationary period of an interruption shall be at the discretion of the President. In all cases in which a leave of absence approved by the President, is based on birth or adoption of a child, or serious disability or prolonged illness of the employee or immediate family member the five-year probationary period may be suspended during the leave of absence. A maximum of three years' credit toward the minimum probationary period may be allowed for service at other institutions in a tenure-track position or for full-time service at the rank of Instructor at Columbus State University. Such credit for prior service shall be defined in writing by the president and approved by the Chancellor at the time of the initial appointment at the rank of assistant professor or higher.

B. Except for the approved suspension of the probationary period due to a leave a absence, the maximum time that may be served at the rank of assistant professor or above without the award of tenure shall be seven years, provided, however, that a terminal contract for an eighth year may be proffered if an institutional recommendation for tenure is not approved by the Board of Regents. Except for the approved suspension of the probationary period due to leave of absence, the maximum time that may be served in any combination of full-time instructional appointments (lecturer, instructor, or professorial ranks) without the award of tenure shall be ten years, provided, however, that a terminal contract for an eleventh year may be proffered if an institutional recommendation for tenure is not approved by the Board of Regents.

C. The maximum period of time that may be served at the rank of full-time instructor shall be seven years.

D. Tenure or probationary credit toward tenure is lost upon resignation from Columbus State University or written resignation from a tenured position in order to take a non-tenured position, or written resignation from a position for which probationary credit toward tenure is given in order to take a position for which the probationary credit is given. In the event such an individual is again employed as a candidate for tenure, probationary credit for the prior service may be awarded in the same manner as for service at another institution.

E. Upon approval of the award of tenure to an individual by the Board of Regents, that individual shall be notified in writing by the president of Columbus State University.

106.4 Procedure (from BOR Section 803.09)

Each institution in the University System shall establish clearly stated tenure criteria and procedures that emphasize excellence in teaching for all teaching faculty. Such policies shall conform to the requirements listed below and shall be reviewed and approved by the University System chief academic officer.

Criteria for Tenure

1. Minimum for all three types of institutions in all professional ranks:

a. Superior Teaching; demonstrating excellence in instruction

b. Research or academic achievement, as appropriate to the mission

c. Outstanding service to the institution, profession, or community

d. Professional growth and development

Noteworthy achievement in all four of the above need not be demanded, but should be expected in at least two. A written recommendation should be submitted by the head of department concerned, setting forth the reasons for tenure. The faculty member’s length of service with an institution shall be taken into consideration in determining whether or not the faculty member should be tenured.

2. Research and Regional Universities: In addition to “1” above, tenure at the rank of associate or full professor requires the earned doctorate or its equivalent in training, ability, and/or experience. Neither the possession of a doctorate nor longevity of service is a guarantee of tenure.

3. State Universities: In addition to “1” above, tenure requires the earned doctorate or its equivalent in training, ability, or experience. Neither the possession of a doctorate nor longevity of service is a guarantee of tenure.

4. State and Two-Year Colleges: In addition to “1” above, tenure requires at least the equivalent of two years of full-time study beyond the bachelor’s degree. Longevity of service is not a guarantee of tenure.

However, faculty members holding these professorial ranks who are employed by or on the staff on the Medical College of Georgia (MCG) on less than a full-time basis, and who also hold an appointment at the Veterans Administration medical Center-Augusta, shall be eligible for promotion and/or the award of tenure by the institutional president.

Tenure may be awarded, upon approval by the President, upon completion of a probationary period of at least five years of full-time service at the rank of assistant professor or higher.

A maximum of three years credit toward the minimum probationary period may be allowed for service in tenure track positions at other institutions or for full-time service at the rank of instructor or lecturer at the same institution. Such credit for prior service shall be approved in writing by the president at the time of the initial appointment at the rank of assistant professor or higher. Notwithstanding anything to the contrary in this Policy Manual, in exceptional cases an institution president may approve an outstanding distinguished senior faculty member for the award of tenure upon the faulty member’s initial appointment; such action is otherwise referred to as tenure upon appointment. Each such recommendation shall be granted only in cases in which the faculty member, at a minimum, is appointed as an associate or full professor, was already tenured at a prior institution, and brings a demonstrably national reputation to the institution.

If the person is being appointed to an administrative position and has not previously held tenure, the award of tenure must be approved by the Chancellor.

Except for the approved suspension of the probationary period due to a leave of absence, the maximum time that may be served at the rank of assistant professor or above without the award of tenure shall be seven years, provided, however, that a terminal contract for an eighth year may be proffered if a recommendation for tenure is not approved by the president. The maximum time that may be served in combination of full-time instructional appointments (instructor or professorial ranks) without the award of tenure shall be 10 years, provided, however that a terminal contract for the 11^th year may be proffered if a recommendation for tenure is not approved by the president.

Upon approval of the award of tenure to an individual by the president, that individual shall be notified in writing by the president of his/her institution, with a copy of the notification forwarded to the University System chief academic officer.

Each institution shall provide data annually to the University System chief academic officer showing the institution’s tenure rates by gender and race.

Consideration for recommending tenure will include but not be limited to evidence of compliance with requirements set forth in Policies of the Board of Regents of the University System of Georgia, including time in rank requirements. Ordinarily, the doctorate or appropriate terminal degree in the field or discipline is required. In some fields the master’s degree with professional certification and substantial experience may, for this purpose, be allowed to substitute for the terminal degree. (This information was already in our Faculty Handbook. It was reorganized and placed at the end of part A.)

B. Possession of the foregoing qualifications per se does not entitle an individual to be awarded tenure. In tenure decisions, present and anticipated staffing needs of the department, college, and university are fully considered. Since the tenure decision involves factors which extend beyond determination of the competence, performance and promise of the faculty member under review, the failure to award tenure does not necessarily imply an unfavorable evaluation of the faculty member.

106.5 Administrative Personnel Holding Academic Rank

The following policy pertaining to administrative personnel was approved by the Faculty Senate and the president on June 28, 1976:

Administrative personnel holding academic rank (hereafter referred to as administrative faculty) shall be considered for academic promotion by the Personnel Committee of the academic unit in which the academic appointment of the administrator resides. Evaluation of administrative faculty credentials for promotion or tenure shall be based upon the same criteria used for regular faculty and should include the teaching of at least four courses within the 24-month period prior to consideration. In making its recommendation, the Personnel Committee should have the benefit of recommendations from the candidate's administrative supervisor.

While not a requirement, it is suggested that administrative faculty be given every opportunity to teach at least one course per year in order to maintain teaching skills and to stay abreast of current trends and issues in the discipline.

106.6 Promotion and Tenure Consideration While on Annual Leave

Faculty members at Columbus State University will not be considered for promotion and/or tenure while on annual leave, either with or without pay.

Policy change from BOR Section 803.10 and 803.1001

106.7 Non-Tenure-Track Personnel

Institutions of the university system are authorized to establish professional positions designated as non-tenure-track positions. Each institution shall prepare annually, along with its budget, a list of positions so designated for submission to and approval by the Chancellor. Subsequent requests for such designations submitted during the budget year must also be approved by the Chancellor. Positions designated as non-tenure-track positions or as tenure-track positions may be converted to the other type only with approval by the Institutional President.

Non-tenure-track positions may be established for full-time professional personnel employed in administrative positions or to staff research, technical, special, career and public service programs or programs which are anticipated to have a limited life span or which are funded, fully or partially, through non-System sources. There shall be no maximum time limitation for service in positions in this category.

The following provisions shall apply to all non-tenure-track professional personnel:

• Individuals employed in non-tenure-track positions shall not be eligible for consideration for the award of tenure.
• Probationary credit toward tenure shall not be awarded for service in non-tenure-track positions.
• Notice of intention to renew or not to renew contracts of non-tenure-track personnel who have been awarded academic rank (instructor, assistant professor, associate professor, professor) shall follow the schedule required for tenure-track personnel. This schedule of notification shall not apply to other professional personnel.
• Individuals employed in non-tenure-track positions may apply, on an equal basis with other candidates, for tenure-track positions that may become available.

The transfer of individuals from tenure-track positions to non-tenure-track positions shall be affected on a voluntary basis only (Board of Regents Policy Manual, Section 803.10).

Academic Professionals

Presidents may approve academic professional positions. Academic professional titles may be assigned to appropriate persons according to policy definitions (i.e., terminal degree or in rare circumstances, qualification on the basis of successful related experience; the designation is not assigned to a position where the teaching and research responsibilities are 50% or more of the total assignment; this is not a tenure-track position and the holder of the position is not eligible for tenure or probationary credit toward tenure). Institutions are authorized to establish non-tenure track professional positions. Examples of such positions are Public Service Professional, Research Scientist, Research Associate, and Research Engineer. Persons in such positions may be involved in duties of a managerial, research, technical, special, career, public service, or instructional support nature. Career ladders may be established for academic professionals using the following titles:

Academic Professional Associate, Academic Professional, and Senior Academic Professional.

106.8 Columbus State University List of Tenured Faculty

(2/01)

**See Appendix IIE**

106.9 University System of Georgia Guidelines for Awarding Tenure Upon Appointment

The Board of Regents authorizes the award of tenure upon appointment to outstanding senior faculty (Board of Regents, 803.08, approved March 1995). The award is made in recognition of exceptional achievement and distinction. The stature of the candidate being considered is of prime consideration.

Institutions should follow the guidelines listed below in making recommendations for tenure upon appointment.

• Each institution will have approved local guidelines for reviewing candidates for tenure upon appointment.
• Candidates will meet all tenure requirements at the institution making the recommendation, except length of service requirement.
• Only candidates appointed at the rank of associate or full professor with outstanding and demonstrable national reputations will be eligible for consideration for tenure upon appointment. The appointee should be equivalent in stature of distinguished professors in the candidate's field.
• Only faculty who have received tenure at their prior institutions will be eligible for consideration. Strong justification will be needed for exceptions to this requirement.
• The institutional review process will include both college-level and university-level reviews in the manner to be determined by each institution. It is generally expected that this will include a review and recommendation from the tenure unit.
• The institution must demonstrate that the candidate will fill a long-range and continuing institutional need.

106.10 Columbus State University Pre-Tenure Review Policy
(03/97)

PURPOSE:
The pre-tenure review is designed to assist a faculty member in preparing for the tenure process in a timely manner. The pre-tenure review should be more than merely an assessment of previous performance; it should include a professional development plan (PDP) prepared by the faculty member that defines his/her long range plans that will allow him/her to reasonably expect to earn tenure. The past performance of the faculty member and the PDP will be reviewed by a committee of the faculty member's peers and his/her annual evaluator for the purpose of identifying strengths and weaknesses and making suggestions for enhancement of those strengths and remediation of any weaknesses. This process is intended to develop and nurture eligible individuals and educate them about the tenure process and criteria early in their employment at Columbus State University. Participation in this process does not assure that tenure will be awarded.

PROCEDURE:
Timing: Tenure-track faculty will undergo a pre-tenure review no later than the spring term of the third year of employment at Columbus State University (CSU). Faculty who have earned probationary credit towards tenure at other institutions are encouraged to initiate this process at least two years before they are eligible for tenure at CSU.

Review: Upon employment at CSU the faculty member, in consultation with his/her annual evaluator, will prepare a one-year PDP designed to enhance the faculty member's eligibility for tenure as well as support the objectives of the department, the goals of the College, and the mission of the university. This plan will provide the basis for the annual evaluation of the faculty member the following spring. The PDP will specify goals with a time frame for each, activities to assist the faculty member in achieving those goals, and an ongoing evaluation plan. A copy of the PDP will be sent by the annual evaluator to the dean for review and budgetary considerations. This process is repeated in years two and three.

In the third year (or sooner for those with probationary credit) pre-tenure review will follow the faculty's annual evaluation for that year. Documentation sent forward to the Pre-Tenure Review Committee will include:

• Annual evaluator's recommendations plus current and previous two annual reviews of the candidate.
• Faculty member's description of accomplishments with appropriate documentation in the same format as the formal tenure process described in Appendix IA, enclosure I of the Columbus State University Faculty Handbook.
• A two-year PDP developed in consultation with the annual evaluator to prepare the faculty member for eligibility for tenure at the end of the fifth year of employment.

Note: Should tenure not be awarded at the end of the fifth year, then another PDP should be drawn and the process repeated until tenure is awarded or seven years of service without tenure have been completed.

Committee: The Pre-Tenure Review Committee will be composed of three tenured faculty from the department/college selected by the faculty member. One member of the committee should be selected from a department within the college from which the faculty member is not assigned.

Materials submitted by the faculty member will be evaluated by the Pre-Tenure Review Committee and recommendations will be made to enhance the faculty member's eligibility for tenure.

OUTCOME:
The review recommendations of the Pre-Tenure Review Committee will be given to the faculty member and the annual evaluator. At the conclusion of the review, all materials will be returned to the faculty member.

The Pre-Tenure Review Form with appropriate signatures, a copy of the PDP, and recommendations of the Pre-Tenure Review Committee will be sent to the dean for review and budgetary considerations. If the dean is aware of any proposed program/department changes that might prevent the granting of tenure to an otherwise qualified faculty member, it is incumbent upon him/her to notify the faculty member of that possibility.

Pre-Tenure Review Form

106.11 Columbus State University Post-Tenure Review Policy
(05/08)

The purpose of the post-tenure review is to provide an effective evaluation for every tenured faculty member. Post-tenure review is a means of charting a long-range course for a faculty member's continued professional development. It should also provide an avenue for faculty members to pursue new professional interests as their careers evolve. It should allow tenured faculty members to define, with the support of their colleagues, how best to contribute to the missions of their department/division and the university.

The post-tenure review system must not undermine academic freedom or tenure, which are essential to the university. All participants in the review process should begin by presuming that the faculty member is a competent and valuable asset to Columbus State University (CSU). The review must reflect the nature of the individual’s discipline, and it should not be capricious, arbitrary, or discriminatory and must provide for due process.

To assure a meaningful and fair process, each evaluation should include peer review and a long-range professional development plan (typically five years). This process fosters each faculty member's professional growth, while making each faculty member accountable to his/her colleagues and the university's mission.

CRITERIA:
The criteria to be used for post-tenure review shall include excellence in teaching and in at least one of the following: research or service. These criteria shall be weighed in accordance with the mission of the university, college, department/division and individual faculty member's professional interests. When appraising classroom effectiveness, evaluators shall recognize that faculty members may employ a diversity of teaching styles, methodologies, and materials.

PROCEDURE:
Throughout this document, the term, "annual evaluator," is used to refer to the individual who normally performs the faculty member's annual performance evaluation and includes such positions as department chair, program director, etc.

Neutral party mediation and/or a mentor may be requested at any point in the process. The VPAA will set aside monies where appropriate for Professional Development Plan (PDP) completion.

Timing: Each tenured faculty member will have a post-tenure review in the spring of every fifth year.

NOTE: Administrators who have tenure and who may also have some teaching responsibilities will not be subject post-tenure review as long as a majority of their duties are administrative in nature. At such time as an administrator may return full time to the faculty, she/he will be placed into the post-tenure review cycle and will be evaluated under those guidelines as a faculty member in the fifth year following the return to the faculty and at subsequent five year intervals.

Review: Initially, the dean of each college will by lot select the college's tenure faculty members who are to be reviewed in each year of the first five years.

A. The appropriate dean will inform, in writing, twelve (12) months in advance, the faculty members (including administrative faculty) scheduled the next spring for post-tenure review.

B. The faculty member, in consultation with the annual evaluator, will create a PDP (typically for a five-year period) specifying goals with a reasonable time frame for each; activities to assist the faculty member in achieving those goals, and an on-going evaluation. This PDP will be evaluated annually for monitoring of progress and/or for possible modification. Neutral party mediation might be employed in those cases where a faculty member and an annual evaluator cannot agree on a PDP.

C. The tenured faculty member shall submit a PDP and appropriate documentation for review of both by the College Post-Tenure Review Committee (CPTRC). (The faculty of each college will elect the members of this committee. Its composition in terms of representation will be the same as the college’s promotion and tenure committee. No faculty will serve concurrently on both committees.) Documentation for each faculty member should include a portfolio comprised of a current c.v., annual performance reviews for the years under consideration, a statement prepared by the faculty member detailing his or her accomplishments, and written student and peer evaluations of the faculty member's teaching effectiveness.

D. The annual evaluator will submit to the CPTRC an assessment of the faculty member which indicates whether his or her performance has been satisfactory or unsatisfactory over the past five years.

E. The CPTRC will review the materials and render a recommendation of Satisfactory or Unsatisfactory. In the case of a satisfactory recommendation, the CPTRC may elect to include comments about the faculty member's past performance and/or future professional development. In the case of an unsatisfactory recommendation, the CPTRC will make recommendations about the faculty member's future professional development.

F. The CPTRC recommendation will be forwarded to the faculty member, the annual evaluator, the dean, and the VPAA.

SATISFACTORY OUTCOME:
The CPTRC comments about the faculty member's future professional development may be considered by the faculty member and the annual evaluator in preparing the PDP for the next review cycle. These comments might include the recognition of an exemplary performance as well as suggestions for an appropriate reward. A copy of the faculty member's PDP will be sent by the annual evaluator to the dean for review and budgetary consideration.

UNSATISFACTORY OUTCOME:
Within thirty (30) calendar days, the faculty member and the annual evaluator will create a Revised PDP (RPDP) designed to improve the faculty member's performance, considering the recommendations from the CPTRCV. The RPDP will be resubmitted by the faculty member to the CPTRC. A copy of the faculty member's RPDP will be sent by the annual evaluator to the dean for review and budgetary consideration. Each year the annual evaluator will assess progress toward meeting the goals of the RPDP. Once the requirements of the RPDP are met, notification will be sent to the dean and VPAA.

APPEALS:
A faculty member who disagrees with an unsatisfactory post-tenure review may appeal:

A. First, in writing within fifteen (15) calendar days after the date of the CPTRC notification, to the University Post-Tenure Appeals Committee (UPTAC) that is composed of five faculty members drawn from a pool of tenured associate or full professors. Annually, the faculty of every college shall elect the members of this pool with every college having the same number of representatives as their number of faculty senators. The Senate Executive Officer and the VPAA shall draw a seven-member panel from this pool with at least one faculty member from each college. The faculty member who is appealing will select any five (5) of the seven. Faculty members may not be a member of the UPTAC in the same year that they are scheduled to receive post-tenure review. Members of the UPTAC cannot have served on the CPTRC for the faculty member making the appeal. The UPTAC recommendation may concur with the CPTRC recommendation or reverse it.

B. Then, in writing within fifteen (15) calendar days after the date of the UPTAC notification, to the university president through the VPAA.

COMPLETION OF APPEAL PROCESS:

A. Reversal of CPTRC Recommendation: If the CPTRC recommendation is reversed on appeal, the UPTAC or the president shall send the justification for overturning the original recommendation to the faculty member, the annual evaluator, the CPTRC, the dean, and the VPAA.

Post-Tenure Review Form

107 Promotion of Faculty Members

(09/88)

107.1 Criteria

A. The criteria which shall be used for promotion shall include:

1. Superior teaching as determined by peer and student evaluation and administrative review.
2. Outstanding service to the institution
3. Academic achievement; this shall include scholarly and artistic attainment, as determined by peers and superiors.
4. Professional growth and development; this shall include contributions to the teaching profession, a scholarly discipline and the overall common educational process, as determined by peers and administrative reviews.
5. Service to the community.
6. Length of service to the university.
7. Related activities, such as research, addresses, symposia, which may enhance teaching capacity. Master's degree or equivalent qualifications. Promotion to an associate or full professorship should require the earned doctorate or its equivalent in training, ability, or experience.

107.2 Procedure

A. The initial evaluation of a faculty member and recommendation for promotion shall be the responsibility of the faculty member's department. Each department shall devise appropriate procedures for such evaluations. (Refer to Promotion and Tenure Procedures, Appendix IA.)

B. In order to be eligible for consideration, a faculty member must be in the third year of service in rank at the institution (Columbus State University) for promotion from instructor to assistant professor, in the fourth year of service in rank at the institution for promotion from assistant professor to associate professor, and in the fifth year of service in rank at the institution for promotion from associate professor to professor.

108 Promotion and Tenure Procedures

Formation of department and college personnel committees occurs during Fall planning week each year. The formation of departmental personnel committees is optional. If a department elects to form a committee, faculty standing for election or appointment to the committee must be tenured and may neither be under consideration for promotion nor related by blood or marriage to any candidate under consideration for promotion or tenure. The department chair may not serve on the committee.

Each college forms a personnel committee which is responsible for deliberating the merits of each application in the college, the recommendation of the department chair, and the recommendation of the departmental committee, if provided. The College Personnel Committee is composed of the following membership:

• One faculty member from each department elected by the faculty of that department;
• Two at-large faculty members appointed by the dean to ensure a balance of professional viewpoints and expertise within the Review Committee.

Faculty standing for election or appointment to this Committee must be tenured and may neither be under consideration for promotion nor related by blood or marriage to any candidate under consideration for promotion or tenure. Department chairs may not serve as a member of the College Personnel Committee. The dean will appoint the chair of this committee from its elected membership.

The College Personnel Committee will review all applications for promotion and for tenure and be responsible for the following:

1. Review of Board of Regents' criteria for tenure and promotion as recorded in Board policy and in correspondence from the chancellor;
2. Consideration of department chairs and departmental faculty or committee recommendations;
3. Preparation of a formal recommendation to the dean of support or non-support for the application to include the numerical vote of the committee, since the recommendation need not be unanimous (submission of a minority report is allowable).

109 Instructional Faculty Responsibilities
(05/08)

109.1 Responsibilities to Students

A. Just as students have obligations to meet the course and classroom requirements, all faculty have equally important responsibilities to the students. They include, but are not limited to the following:

1. Regular attendance at classes or if necessary making appropriate alternative arrangements for class work and for timely notification to students of changes in the class schedule.
2. An evenhanded and impartial grading policy and procedure.
3. A consistent grading practice, immediacy of return of exams, papers, etc. with clear, defined criticisms.
4. An open disclosure and inspection policy regarding student's papers, tests, exams, etc., by that student.
5. A clear and early statement of policy on matters such as pop quizzes, term papers, absences, make-up exams, office hours, midterms, grading policies, and general course expectancies.
6. Adherence to policy on Final Exam Week that no CSU personnel will schedule other activities which require the student to participate during scheduled semester or summer term study days or final examination time.

B. In addition to these responsibilities to the students, other duties applicable to all faculty include, but are not limited to the following:

1. Making available to students a reasonable amount of time for academic counseling and guidance.
2. Being available and assisting with the registration of students during the early registration, regular registration, and late registration periods each term (does not apply to part-time faculty).
3. Receiving approval from the department chair or dean for (a) securing teaching substitutes for classes that will be missed, (b) being absent from a class, (c) changing the time or meeting place of a class.
4. Communicating immediately with the department chair or dean to obtain approval and possible assistance in providing for classes in the event of an emergency absence of the instructor.
5. Notifying the Registrar promptly concerning errors in the Revised Class Roster that is issued following the close of schedule change and late registration.
6. Turning in to the Office of the Registrar all grades on or before the date and time scheduled for reporting grades.
7. Performing administrative work, curriculum studies, committee service, and other specific tasks as assigned by the department chairs, deans, vice-presidents, or president (not for part-time faculty).
8. Keeping abreast of development in the discipline and contributing to the knowledge of that discipline through scholarship, public service or other creative endeavors as is appropriate; teaching in accordance with the best standards of scholarship in the discipline in an atmosphere of free and unhampered inquiry.
9. Referring news media questions to the director of Public Relations.

109.2 Class Rolls

Class rolls are available to the faculty on the Class Roster page under Faculty Information on the Web Student Record System. Because the class roll is updated immediately upon a student's registration, the roll may include students who have not paid tuition and fees. Each term after the last day of the late registration period, instructors should notify the Office of the Registrar of any errors on the class roll. Faculty are strongly encouraged to check their class rolls frequently as information is subject to change.

109.3 Office Hours

The department faculty and chairs are responsible for ensuring that members of that faculty are available to colleagues and students during regularly scheduled hours and by appointment.

109.4 Absence Policy

When a faculty member must be absent from class or is unable to meet responsibilities of advisement, registration, or other professional obligations because of illness, emergency, or professional responsibilities away from the campus, that faculty member, or someone representing him or her, should inform the department chair. In the event the chair cannot be reached, the dean should be notified. The chair, or in his or her absence the dean, is then responsible for making provisions for the class or activity and for timely notification of students and colleagues affected by the change in responsibilities. Department or college faculty and administrators may develop policies or procedures requiring action by the faculty member beyond that required by this policy.

109.5 Registration Assistance

Faculty members and all secretarial personnel are expected to be available to assist with registrations as needed. Those whom the department chair has designated as faculty advisors will be needed during registration sessions.

Department chairs will assign registration posts to other faculty members within their academic unit as needed during the regular and late registration periods.

109.6 Grading System (from BOR Section 305)

(03/08)
All institutions of the University System of Georgia are on a 4.0 grade point average system. For computing grade point averages, see the university catalog.

The University System Uniform Grading Policy is reaffirmed with the provision that a "C" or higher in freshman English composition courses is required to guarantee transferability to institutions that require "C" or higher in English composition of their native students. The receiving institution must have the same policy for both transfer and non-transfer of Core Curriculum "D" grades. The policy that applies to on-campus Core Curriculum "D" grades apply to transfer Core Curriculum "D" grades.

Grading System will reside in the system office with the University System chief academic officer. Exceptions to the use of “S” symbol for academic coursework must be submitted to the University System chief academic officer. Exceptions to the use of the “U” symbol for academic coursework must be submitted to the University System chief academic officer.

109.7 Grade Changes

If a student believes an assigned grade is incorrect, he or she should consult the instructor promptly. A final grade will not be changed after one calendar year from the date given.

To change a final grade, the instructor completes an "Authorization to Change Grade" using the Integrated Student Information System (ISIS).

109.8 Grade Reports and Transcripts

Reports of final grades are available through CougarNet in Integrated Student Information System (ISIS) on the Web. The academic transcript includes all undergraduate and graduate credit courses taken at Columbus State University. Transcripts should be requested at least one week prior to the date needed. University policies regarding release of academic records and compliance with regulations under the Family Educational Rights and Privacy Act of 1974 as amended are published in the Columbus State University Student Handbook at http://studentservices.colstate.edu/.

109.9 Repetition of Courses

Repeat Credit - Certain courses may be repeated for credit. To determine if a course may be repeated for credit, refer to the course description in the current CSU catalog.

Forfeiture of Credit - Students repeating a course for which credit has already been earned either at Columbus State University or by transfer of credits from another institution forfeit the previous credit in that course (except in the case of courses that may be repeated for credit). The student's final grade in the course will be the one made on repetition (even if the previous grade is higher). After earning a baccalaureate or higher degree at Columbus State University, a student will forfeit credit earned for courses taken as repeats after graduation (except in the case of courses that may be repeated for credit).

Academic Forgiveness Policy for Undergraduate Students - Students may repeat courses to improve their academic record at Columbus State University. The policies regarding academic forgiveness are as follows:

• The courses must be taken and repeated at Columbus State University. Transferred courses are not calculated in the institutional grade point average.
• A separate institutional (forgiveness) grade point average is maintained on the academic record. The institutional grade point average omits grades in previously attempted undergraduate courses. Only the grade received on the final repetition of a course will be included in the institutional grade point average. Courses repeated for a better grade will be averaged into the Regents' (cumulative) grade point average every time taken.
• The institutional grade point average is used to determine admission to certain academic programs. Students should consult individual program admission requirements to determine whether the Regents' cumulative or institutional grade point average is required for admission.

109.10 Reporting Grades

Faculty are required to submit final grades to the Office of the Registrar by the established deadlines each term. These deadlines are published in the Academic Affairs Planning Calendar prepared by the VPAA.

Instructors submit final grades by data entry on the class roster page found under Faculty Information on the Web Student Record System. Because a class roster is accessible only with the instructor of record's personal identification number (PIN), no hardcopy (paper) documentation of grade sheets is required. The instructions on how to enter grades appear on the class roster page, in the FAQs pages on the Web, and by e-mail before grade entry is opened.

109.11 Procedures for Dropping a Course

Students may add and drop courses via the web during the registration and schedule change periods.

Course withdrawals: Students who wish to drop a course after the last official day of schedule change must officially withdraw from the course. Students must withdraw using the Integrated Student Information System (ISIS) on the university's Web. Prior to the W grade deadline as published on the Web under Registration Information on the Class Schedules page, a grade of W will be assigned by the registrar unless a grade of WF has already been assigned by the faculty member for excessive absences. A grade of WF will be assigned when a withdrawal is processed in ISIS after the deadline. A student may appeal the assignment of a WF grade by submitting to the Academic Advisor documentation of non-academic hardship. Students may not withdraw from a required learning support course with a grade of W while remaining in degree level courses. To remain in degree level courses, the grade in the learning support course must be a WF and would be considered a learning support attempt. A grade of W will not affect a student's GPA, however, it does calculate into the total number of attempted hours which are considered for financial aid. Deadlines are published under Dates of Terms on the Web at http://academics.colstate.edu/calendars/.

Administrative withdrawal: An academic dean may withdraw a student from a course when, in consultation with the instructor, the dean determines that the student has not satisfied the prerequisites for the course.

The deadline for dropping a course without the mandatory "WF" grade is published in the calendar portion of the semester or summer term schedule. The instructor will find the grade assigned on the Final Grade Form on the web.

109.12 Student Medical Withdrawals

Student Medical Withdrawals: A student may be administratively withdrawn from the university when, in the judgment of the dean of students, and after consultation with appropriate university officials, such as the director of Student Health Services and/or the director of the Counseling Center, it is determined that the student suffers from a physical, mental, emotional, or psychological health condition which poses a significant danger or threat to the student, the university, or the rights of others in the university community. A student shall, upon request, be accorded an appropriate hearing with the vice president for student affairs prior to final decision concerning continued enrollment at the university. In emergency situations, a decision on medical withdrawals may be made prior to a hearing, but review of the decision may be made at the request of the student.

109.13 Make-up Tests

At the discretion of the faculty member involved, a student may be allowed to make up a previously announced test.

Students, other than those scheduled to graduate at the end of the term, will not be permitted to take final examinations at a time other than the regularly scheduled date unless they have the permission of the instructor and the department chair offering the course.

109.14 Academic Misconduct Policy

Faculty Responsibilities

Faculty are responsible for maintaining exams in a reasonably secure environment, proctoring exams, and accounting for the return of each exam that is distributed. Faculty are also responsible for informing students that plagiarism is prohibited and when direct quotations are used, they must be indicated, and when ideas of another are incorporated in the paper, they must be appropriately acknowledged. Faculty should communicate to students that themes, essays, term papers, tests, and other requirements for a grade, must be the work of the student submitting them and that such assignments may not be purchased for submission in lieu of the student’s own work. While students are responsible for reading and understanding the student academic misconduct policies as specified in the Student Handbook, faculty are encouraged to direct students to acquaint themselves with those policies and to ask faculty for clarifications. Faculty should notify the Office of Judicial Affairs each time a sanction has been applied in response to a case of student academic misconduct.

Procedures for Handling Academic Misconduct

Faculty

When academic misconduct is suspected, the faculty member should note the time and place of the incident, note possible witnesses, and retain relevant documents. The faculty member should document why academic misconduct is suspected and inform his/her department chair. The matter should then be discussed with the student, preferably in the presence of department chair. If the faculty is the department chair, the college dean will act as the witness.

If after the discussion with the student the suspicion of academic misconduct is substantiated, the faculty member ordinarily determines the academic penalty to be imposed, if any. If an academic penalty is imposed, the faculty member should write a letter to the student within a reasonable time informing him/her of the academic penalty, the reason for the penalty, and the student’s right to appeal to the Assistant Director of Judicial Affairs. If the student disagrees with the finding or the penalty, the case may be appealed by the initiative of the student. Students should remain in class when appealing.

The faculty member should construct a file and retain all original materials concerning the student’s grade and the specific evidence of academic misconduct. A copy of the documentation supporting the charge of academic misconduct and a copy of the letter sent to the student should be forwarded to the Assistant Director of Judicial Affairs. The purpose of such notification is to enable administrative penalties to be imposed for repeat offenders, and the notification will not otherwise invoke consideration of administrative penalties. If there is an appeal, the file of original documents will be turned over to the Office of Judicial Affairs.

The faculty member may ask the Office of Judicial Affairs to seek administrative penalties in addition to the academic penalty. This would be accomplished by a written request to the Assistant Director of Judicial Affairs.

In cases where the faculty member does not wish to determine the academic penalty, the case may be forwarded to the Office of Judicial Affairs without assignment of an academic penalty. In the event of a finding by the Student Rights and Responsibilities Hearing Panel of academic misconduct in the case, the panel will recommend actions as detailed in the Student Handbook.

Office of Judicial Affairs

The Office of Judicial Affairs will serve as a repository for records involving cases of academic misconduct.

In cases where the student acknowledges the misconduct and accepts the academic penalty, the student will be administratively placed on probation only, unless there is a previous incidence(s) of academic misconduct on file or the faculty member has requested a hearing before the Student Rights and Responsibilities Hearing Panel. All cases involving multiple incidences of academic misconduct will be referred to the Office of Judicial Affairs for handling.

The Office of Judicial Affairs will notify the appropriate parties so that a hold will be placed on grades for a specified period of time.

Student Rights and Responsibilities Hearing Panel

The primary functions of a Student Rights and Responsibilities Hearing Panel are to determine whether academic misconduct has occurred, and, if so, to recommend appropriate sanctions. In all matters heard by a Student Rights and Responsibilities Hearing Panel, the panel shall be furnished with a sealed letter indicating whether or not the student has a previous record of academic misconduct. This letter shall not be opened or reviewed by the panel unless and until academic misconduct has been determined, at which point the previous offense(s) will be considered in determining recommended penalties. In cases where the student has a record of academic misconduct, this letter shall provide the details thereof. The previous offense(s) may be considered for the awarding of a more serious sanction.

Academic Penalties

Academic penalties are the purview of the faculty member unless there is a successful appeal made by the student. When a faculty member chooses not to determine the academic penalty, the Office of Judicial Affairs will handle the case administratively, which may include referral to a Student Rights and Responsibilities Hearing Panel. Academic penalties are: (1) requiring additional work to demonstrate the student’s technical competence in the area; (2) lowering the grade given for the assignment; (3) lowering the grade for the course; or (4) assigning an “F” for the course. Except for assigning an “F” for the course, penalties may be used in combination. However, the Faculty Senate has reviewed the matter and to promote both academic integrity and consistency recommends that an “F” be assigned for the course.

Administrative Penalties

Administrative penalties are: (1) probation; (2) suspension for a definite period of time; (3) expulsion without the possibility of readmission. Under all circumstances following a finding of a repeat academic misconduct, grades are held within the University until the student completes the period of suspension. Students who are suspended cannot have their grades released.

109.15 Procedures for Requesting Funds for Student Academic Travel

A. Financial support for student academic travel is restricted to activities such as:

1. individual students or student teams presenting or competing in academic events or students participating in bona fide academic events (priority will be given to those who pre-qualify), or
2. students who are officers of local chapters of discipline organizations traveling to attend state or national meetings, and
3. students traveling to other academic-related events which may not be described above but which can be shown to be of equal or greater value to the student.

Allocation of funds to support student academic travel occurs during the early part of fall semester based on each college's portion of the total student enrollment.

B. The faculty sponsor will submit an "Application for Funding of Student Academic Travel" to the department chair who will, upon approval, transmit the application to the dean for approval.

C. At least ten (10) working days prior to departure, the faculty sponsor will provide a list of names of the individuals traveling and an itinerary to the appropriate dean. The faculty sponsor will confirm, by memo to the dean, the destination, dates of departure and return, and approved travel costs. The dean's secretary will process requests for advance funds to the Accounting Department.

The following allowances may be authorized:

1. Mileage: 48.5¢ per mile for private automobile; cost for use of university buses is variable and sponsors should be aware that reservations for use of these buses must be made long in advance of the anticipated travel. It will be the sponsor's responsibility to minimize the number of vehicles used by students during each trip.
2. Food: $28.00 per day, or individual meals for portions of days at $6.00 for breakfast, $7.00 for lunch, and $15.00 for dinner; these prices include gratuities.
3. Lodging: adequate accommodations should be obtained; however, it is expected that minimum rate accommodations will be utilized whenever practicable.

D. Liability waiver forms ( Appendix III) may be required from students before departure.

1. A liability waiver is not required if students are expected to travel as part of a course and no options are offered in place of the trip.
2. A liability waiver is required of each student who takes part in academic travel if university transportation is provided, whether or not the travel is essential to the course.

If liability waivers must be completed prior to a trip, the faculty sponsor will:

1. secure the forms and provide them to the students,
2. inform the students of any risks and responsibilities inherent to their trip,
3. require each student to read and sign a liability waiver form,
4. collect the forms and sign them to witness the students' signatures, and
5. submit all signed waiver forms to his/her appropriate chairperson or dean prior to departure.

E. Transportation by scheduled airline will be by minimum fare service whenever practicable. The faculty sponsor is responsible for making travel arrangements; however, payment for air fares will occur through the appropriate dean's office.

F. Reimbursement for Student Academic Travel

1. Individual travel expense statements and original documents must be submitted by each student attending to the appropriate dean's office within three (3) working days following authorized travel and must be accompanied by the approved copy of the application for Student Academic Travel. Where more than one person is involved, the sponsor will collect the individual travel expense statements and submit them at one time. The original paperwork is then routed to the business office for processing. Any unspent money is submitted to Accounting Services, Room 239, Richards Hall. A receipt for this money will be issued to the sponsor.
2. Original receipts for lodging and other unusual expenses must accompany the Travel Expense Statement.
3. Where airline travel is involved, airline ticket stubs or copies must accompany the Travel Expense Statement.

110 Faculty Evaluations

Specific procedures vary among the five colleges and the library. Copies of evaluation procedures followed by the faculty of these units are available in the offices of the deans and the director of the library. The annual evaluation occurs in March or April and relates to the performance of responsibilities from the previous spring semester to the end of fall semester of the year of evaluation. All such information will be given careful consideration by the administrators concerned at the time merit salary increases are awarded. Department chairs discuss the evaluation with the faculty member and provide the faculty member with a written summary of the evaluation conference.

In accordance with the Policies of the Board of Regents (Section 308 of The Policy Manual), academic advisement shall be a specific topic of faculty evaluation. Faculty are responsible for maintaining the academic standards of Columbus State University and the University System of Georgia.

Administrative evaluations of faculty are then translated to specific recommendations on salary increases for each person effective the following year. Those who are closest to the actual performance bear the greatest responsibility for the recommendation. The recommendations are made to the president for approval; thence to the Board of Regents, through the Office of the Chancellor, for final approval.

The criteria used in evaluating faculty performance are:

1. Teaching effectiveness, especially superior teaching;
2. Effective advisement of students;
3. Professional growth, development, and academic or artistic achievement. Contributions to the teaching discipline and teaching profession which include related activities, such as research, publications, etc., which may enhance teaching capacity;
4. Outstanding service to the department, college, university, and community, including length of such service, as established by his or her superiors.

Specific measures in these areas of faculty performance include but are not limited to the following:

• Advanced degrees received
• Academic honors received
• Certificates or professional license (e.g., CPA) worked toward or received
• University committee membership
• Courses taken for advanced degrees
• Faculty self-rating, using videos
• Interdisciplinary visitation
• Judging of oratoricals, science fairs, etc.
• Membership in professional organizations
• Office in professional association
• Participation in team teaching
• Peer opinion
• Professional meetings attended
• Publications and presentations and papers at professional meetings and performances
• Research
• Sponsoring student activities
• Student opinion
• Superior's opinion
• Workshops and seminars attended

111 Grievance Procedures for the Faculty of Columbus State University

(09/04)
Refer to Appendix IB for procedures.

111.1 Appeal of Annual Performance Review

(09/04)
Refer to Appendix IC for procedures.

112 Faculty Recognition

112.1 Educator of The Year

(09/04)
To recognize and promote teaching excellence among the faculty of the university, an annual award is presented by the Student Government Association.

112.2 Faculty Service Award

(09/04)
To recognize outstanding service to students, university and community among the faculty, an annual award is presented (Appendix IIA).

112.3 Faculty Research and Scholarship Award

(09/04)
To recognize outstanding accomplishments in research and scholarship among the faculty, an annual award is presented (Appendix IIB).

112.4 Regents' Teaching Excellence and Scholarship of Teaching and Learning Awards

(05/08)
To recognize teaching excellence within the University System of Georgia, the Regents' Teaching Excellence Award and the Regents’ Scholarship of Teaching and Learning Awards are presented each year. The basic guidelines for nominations for these awards are located at the following USG Web site: http://www.usg.edu/academics/fac_dev/awards/

112.5 Selection of the Commencement Marshal

(05/08)
General: The commencement marshal's position shall be a two-year activity beginning July 1 and ending two years later on June 30. The position shall rotate from college to college in two-year cycles as follows:

1. D. Abbott Turner College of Business
2. College of Education
3. College of Science
4. College of Arts and Letters (including Library)
5. University College

Selection Criteria: The marshal shall be a senior faculty member with associate or full professor rank. (It is understood that department chairs and program directors are included in the term "senior faculty.") The person selected shall have established a personal and professional record of distinguished performance at Columbus State University.

Selection Procedure: During the spring term, the dean of the college in line to select the marshal shall, after consultation with his/her chairs and/or faculty, appoint a senior faculty member of his/her college as marshal.

ASSISTANT MARSHALS: The deans shall appoint annually the appropriate number of assistant marshals according to the request of the commencement marshal. The assistant marshals will assist in the proper line up and marching order of the graduates and faculty. (In order to assure continuity of experience, such individuals may be reappointed annually or appointed to multiple year terms at the discretion of the deans. It also is understood that associate and assistant deans, department chairs, and program directors are eligible for this appointment.) In careful consultation with the office of the registrar, the marshal will guide and rehearse the assistant marshals in their duties. The assistant marshals will wear academic regalia and accompany the line of march to assure correct seating.

USHERS: The VPSA, in consultation with the Student Government Association and/or other appropriate campus student organizations, shall appoint ushers for the graduation ceremonies. The marshal will consult with the VPSA to determine the number of ushers needed; the marshal also will instruct the ushers in their duties.

DUTIES OF THE COMMENCEMENT MARSHAL

The commencement marshal is appointed by the VPAA according to the procedure detailed above. The marshal serves a two-year term and is a member of the Graduation and Special Events Committee.

General Duties: As a member of the Graduation and Special Events Committee, the marshal participates in planning and policy recommendations to the VPAA regarding graduation activities. The marshal will consult and coordinate closely with the chair of the Graduation and Special Events Committee on all aspects of graduation. The marshal, with the approval of the committee chair, may delegate particular tasks to committee members.

The Registrar's Office will supply the marshal with computer-generated lists of graduates and a possible seating arrangement. The marshal, with the assistance of the VPAA Office, will direct the assistant marshals with the line up of students and faculty. Practice sessions and "walk-throughs" may be necessary to clarify the ceremonial routine and the duties of each assistant marshal.

At least three weeks prior to the ceremony, the marshal will obtain a list of faculty participants from the dean of each college and send a notice of instructions to each participant regarding their place in the line of march and seating.

The marshal and committee chair will coordinate with Plant Operations the physical arrangements, staging and decorations for the event. A small stand must be provided near the podium where the University Mace will rest during the ceremony. The marshal and committee chair also will consult with the Schwob School of Music regarding the music to be used and music performers. He/she will coordinate with instructional technology services regarding sound system needs.

Rehearsal Duties: The marshal and assistant marshals will work with the registrar's office to arrange distribution of seating cards, locating students in their proper rows and seats, making announcements, and handling questions from graduates. The marshal, with the assistance of the VPAA Office, will conduct a rehearsal prior to the ceremony. Students should be told how the ceremony will proceed, when to stand according to degree designations, when and how to come up to the platform, and how to return to their seats. The president and other officials may wish to say a few words to the graduates at the rehearsal.

One day prior to the ceremony, the marshal should secure the University Mace from its display place and have it conveniently available for the ceremony.

Duties at the Ceremony: The marshal is the master of ceremonies; the dignity and smooth flow of the affair depend greatly on his/her discrete direction. Everything should move efficiently, but at an unhurried, stately pace. The marshal should be present at the graduation site approximately one hour before the scheduled starting time of the ceremony.

The marshal will see that the assistant marshals are fulfilling their responsibility of lining up students and faculty. The marshal (or designated committee member) will see that student ushers are present and functioning. He/she will coordinate with the music director for the beginning of the procession music. (Unless unusual circumstances prevail, the procession should begin precisely at the appointed hour.)

Carrying the Mace, the marshal will lead in the students and stand before the central seating section while they are filing into their rows and seats. The marshal will then return to the assembly area and lead in the platform party that typically will be followed by the faculty.

After everyone is seated, the marshal will place the University Mace on the stand near the center of the platform. He/she will then take his/her seat near the side entry steps of the platform.

As each group of degrees is awarded, the marshal or other designated person standing near the entry steps, will receive the seating card from each student and read aloud the name of each student as he/she ascends the platform. For master's and specialist degree candidates, a hooding ceremony is part of the platform events, so a pause between reading names may be necessary. At the end of announcing each group of degree recipients, the marshal or reader may say, "and others in absentia" since some graduates will be absent.

When the president gives the signal, the marshal will walk to the stand, retrieve the University Mace, and lead the platform party and faculty in the recessional. When the platform party/faculty reach the assembly area (or lobby), the ceremony is over and the marshal's job is completed. He/she should return the University Mace to the display place at the earliest convenient time.

113 Advisement System

113.1 Overview

(05/08)

The academic advisement system is designed to ensure that each student attending Columbus State University receives effective academic advisement throughout his or her period of enrollment. Deans have the responsibility for the implementation of the advisement system within their respective academic units. Advisement systems may be customized to meet the needs of the students served in a particular college. Deans will be responsible for the oversight of the development and implementation of an effective academic advisement system that is evaluated annually in a consistent and comprehensive manner.

113.2 Mission Statement

Columbus State University will provide a comprehensive academic advisement system staffed by highly-qualified advisors who interact in a positive, productive, and ethical manner with the diverse student population to provide assistance as students identify, clarify, and accomplish their educational and career goals.

113.3 Advising Program Goals

Through the comprehensive academic advising program at CSU, the advisor will:

1. Provide students with high-quality academic advising services which encourage them to pursue academic excellence;
2. Support and assist students in exploring, confirming, and achieving their educational and career goals;
3. Assist students as they become independent decision-makers who demonstrate initiative and responsibility;
4. Contribute to student development by referring students to appropriate campus resources; and
5. Encourage participation in co-curricular and experiential learning activities.

113.4 Advisor Roles

When serving as an advisor, the faculty member will:

1. Maintain sufficient office hours, as determined by the college, which provide students adequate opportunities to seek advisement.
2. Understand the degree requirements in the academic area(s) which s/he advises
3. Understand current academic policies as well as registration, schedule change, and withdrawal procedures.
4. Participate in professional development opportunities that facilitate advising skills.
5. Review academic progress of advisees and meet with students as needed.
6. Assist students in applying for graduation upon request.

113.5 Student Roles

When participating in academic advising, the student will:

1. Be an active participant in the advising process;
2. Demonstrate responsibility for his/her educational progress and decision-making;
3. Use campus resources to develop and follow a plan to accomplish his/her educational and career goals;
4. Investigate co-curricular and experiential learning opportunities to enhance, enrich, and extend the academic experience; and
5. Provide thoughtful feedback on the advising process as requested through surveys, focus groups, and/or interviews.

113.6 General Requirements

1. The advisement system within each unit will be coordinated with university registration procedures.
2. Each advisement system will be evaluated on an annual basis
3. Students will be advised by the assigned advisor or by another college-designated advisor.

113.7 Role of Enrollment Services

The Director of Admissions will assign each student to the appropriate unit for advisement services based on the major declared on the student’s admission application.

114 Assignment of Instructional Classrooms

(09/04)
The academic use of all classrooms is scheduled by the office of the dean of the college. Faculty members are requested to use the classroom assigned. However, if another classroom is desired for some reason, the faculty member should inform his/her department chair or dean. The department chair or dean will schedule possible changes through the office of the dean. If a faculty member desires to use a general-use academic classroom (http://aa.colstate.edu/facilities/roomlist.asp) at times other than those for a scheduled class, he/she should make the request through the form at http://aa.colstate.edu/facilities/room_request.asp.

If a faculty member should need to request the use of a room for an activity in the Davidson Center, he/she should call the office of student life 706-568-2273) to make the arrangements; and in the Elizabeth Bradley Turner Center, call continuing education 706-568-2023).

115 Release of Official Information

When information of this type is released, it should be coordinated as indicated below.

115.1 Concerning Faculty and Staff

(05/08)

Office of the Vice President of Academic Affairs-- Authorized by the VPAA. This pertains to any information contained in the personnel files in the Office of the VPAA.

Office of the Vice President for Business and Finance -- Authorized by the VPBF. Information will be mostly of a financial nature and be released only as requested by the person whose record is involved.

It is the policy of Columbus State University to comply with all authorized investigative officers in their request for information on faculty members. This is to be done with due regard to privacy of the individual as accorded to him or her by the constitutions of the United States and the State of Georgia. To execute this policy, all properly drawn court orders, subpoenas, and other lawful documents to produce information will be honored and complied with without reservation or delay.

Routine information may be released as follows: name, address, dates of employment, and courses taught.

All other information may be released at the request and under the authorized signature of the faculty member concerned.

115.2 Concerning Students
(05/08)

University policies regarding compliance with regulations under the Family Educational Rights and Privacy Act of 1974 as amended (the "Buckley Amendment") are published in the Columbus State University Student Handbook, are on file in the Office of the Registrar, as well as available on the Registrar website http://registrar.colstate.edu.

Admissions and Office of the Registrar--Authorized by the registrar and director of admissions. Information on file is primarily academic.

Office of the Vice President for Student Affairs-- Authorized by the VPSA. Information in this office concerns financial aid, student activities, and discipline.

It is the responsibility of the above-listed administrative officials to instruct all personnel under their supervision regarding release of information. Such instruction will be prerequisite to the handling of official information about the faculty, staff, and students.

116 Vacation

Faculty members employed on an academic year (nine months) basis do not earn vacation time. For policy pertaining to faculty appointed on a twelve (12) months or fiscal year basis, refer to Business Affairs section.

117 Emeritus Status

Policy change from BOR Section 803.15

117.1 Emeritus Title

The institution may confer, at its discretion, the title of "emeritus" on any retired and tenured professor, associate professor, or assistant professor, or Board-approved non-tenure track faculty of equivalent rank, who, at the time of retirement, had ten years or more of honorable and distinguished service in the University System. Also, the institution may confer, at its discretion, the title of "emeritus" on any Board-approved, retired administrative officer who, at the time of retirement, had ten years or more of honorable and distinguished service in the University System. This title may be conferred upon the recommendation of the president of the institution in which the employee has served.

Faculty wishing to recommend retired and tenured colleagues for emeritus status may do so by developing a statement indicating the accomplishments of the retired faculty member. This is then forwarded to the department chair, the dean, and the VPAA for review. The VPAA submits their recommendation to the president for his consideration.

117.2 Emeritus Faculty

Click here to view a list of Emeriti Faculty.

118 Procedures for Filling Open Faculty Vacancies
(05/08)

A. Columbus State University is responsible for justifying and documenting the qualifications of its faculty. The recommendation of the Southern Associate for Colleges and Universities (SACS), the regional accrediting body, is as follows:

Credential Guidelines:

• Faculty teaching general education courses at the undergraduate level: doctor's or master's degree in the teaching discipline or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).
• Faculty teaching associate degree courses designed for transfer to a baccalaureate degree: doctor's or master's degree in the teaching discipline or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline).
• Faculty teaching associate degree courses not designed for transfer to the baccalaureate degree: bachelor's degree in the teaching discipline, or associate's degree and demonstrated competencies in the teaching discipline.
• Faculty teaching baccalaureate courses: doctor's or master's degree in the teaching discipline or master's degree with a concentration in the teaching discipline (minimum of 18 graduate semester hours in the teaching discipline). At least 25 percent of the discipline course hours in each undergraduate major are taught by faculty members holding the terminal degree--usually the earned doctorate--in the discipline.
• Faculty teaching graduate and post-baccalaureate course work: earned doctorate/ terminal degree in the teaching discipline or a related discipline.
• Graduate teaching assistants: master's in the teaching discipline or 18 graduate semester hours in the teaching discipline, direct supervision by a faculty member experienced in the teaching discipline, regular in-service training, and planned and periodic evaluations.

B. A request to fill a vacant position, new or replacement, originates with the department and is transmitted by the Chair of the department, with his or her recommendation, to the dean of the college.

The request must include the following:

• a list of the responsibilities of the position
• desired qualifications
• proposed academic rank
• recommended salary range
• proposed scope of the advertising, including a
• plan for reaching and encouraging qualified minority candidates to apply.

C. The dean reviews the request and submits it with his or her recommendation to the VPAA

D. The VPAA responds to the dean.

E. If the position is approved, the dean and the department chair prepare the advertisement and the Affirmative Action Recruitment Plan, including the sources for placement of the advertisement. The dean transmits this information as well as the form to list the position with the Applicant Clearinghouse to the VPAA.

F. The VPAA consults with the Affirmative Action Officer on the proposed scope of advertising to ensure that no discrimination, subtle or overt, exists, and to confirm the adequacy of the minority recruitment plan.

G. The VPAA approves the final ad and makes arrangements for its publication in the sources identified by the dean and the Affirmative Action Officer. The office of the VPAA assumes the costs of the advertisement.

H. The dean or search committee forwards the completed Applicant Clearinghouse form to the Affirmative Action Officer. The Applicant Clearinghouse was established by the Board of Regents for the purpose of assisting in the implementation of the Affirmative Action Plan of the university system and its use is now an obligation which the university is required to utilize in its employment practices.

The Clearinghouse supplies a list of applicants in any discipline to those conducting a search to fill a vacancy. It also supplies a monthly listing of openings for all faculty and administrative positions within the university system. These include all positions which require approval by the Board of Regents and for which recruitment and advertisement are planned.

I. Ordinarily, the department chair and the dean are assisted in filling the position by a Search and Screening Committee. Upon occasion, such as when it is necessary to replace a faculty member quickly, the dean and department chair may decide to fill the position with a temporary faculty member. Under these circumstances, given the need to act expeditiously, the administrators may decide to proceed with the search without the assistance of a committee. However, the faculty in the department seeking the temporary faculty member will, as is the process for filling a continuing position, be offered the opportunity to interview the candidate(s) and to comment on the qualifications. Students in the department should also have this opportunity whenever possible.

The department chair consults with the dean on the membership of the Search and Screening Committee. The committee consists of members of the faculty of the department, a student or students in the department, and at least one faculty member from another department within the university. Representation on the committee by minority faculty or students, and by both men and women, is highly desirable. The department chair appoints the committee and its chair. He or she may elect to chair the committee. The Human Resources Director/Equal Employment Officer meets with the search committee to provide guidance regarding the search process.

The charge of responsibilities of the Search and Screening Committee is determined by the department chair and the dean conducting the search. The committee may be responsible for the following, as is appropriate for that particular search:

• seeking applications and nominations of
• outstanding candidates, particularly
• minority candidates
• reviewing applications
• recommending individual applicants to be interviewed
• interviewing candidates
• recommending candidates for appointment (when possible, the committee should recommend more than one candidate for appointment, since the choice may decline the position)
• recommending the appropriate rank for the individuals recommended

J. When applications have been reviewed by the Search and Screening Committee and the department chair, the application materials of the finalists are referred to the dean by the department chair with his or her recommendations for the candidates to be interviewed.

K. The dean discusses the recommendations of the Search and Screening Committee, the department chair, and his or her own recommendation with the VPAA. The dean also provides the VPAA with a tentative schedule for the interviews with the finalists in the search. Interviews with candidates will ordinarily include meetings with faculty of the department and other departments, as is appropriate for the particular search, students, the department chair, the dean, the VPAA, and the president. Upon occasion it may be impossible to arrange interviews with the VPAA or the president within the schedule for completion of the search. The dean must approve all exceptions to the usual interview schedule.

L. The VPAA and the dean agree upon the candidates for interview and the interview schedule. The office of the VPAA assumes the costs associated with the interviews. Board of Regents' policies prohibit the payment for meals for employees of the university in connection with the interviews. The dean then transmits to the department chair the approval from the VPAA to commence interviews.

M. If the dean and department chair decide that they are seriously interested in an applicant who is presently employed at another institution within the University System of Georgia, the dean who is supervising the search must notify the VPAA of the interest in the candidate. The vice president will then discuss the matter with the president. The president will then notify the Chancellor of our interest in the applicant and secure permission to contact the person at the other institution. Board of Regents' regulations require this procedure prior to any contacts being made with faculty employed at other institutions within the system.

N. The department chair makes arrangements with the candidates for the interviews. He or she is also responsible for scheduling the interviews with the faculty, students and administrators.

O. Following the completion of the interviews, the department chair is responsible for collecting the responses to the interviews from the Search and Screening Committee, other faculty and students. The responses sought will include the evaluation of the candidates interviewed and the appropriate academic rank for those candidates receiving favorable recommendations. The dean discusses the candidates with the VPAA and the President, if appropriate, is given the interview schedule.

P. The dean submits a recommendation to the VPAA concerning the following:

• the candidate to be offered employment
• the salary
• the academic rank
• years of probationary credit toward tenure or
• a recommendation to continue or reopen the search

Q. Before an offer of employment is made, the VPAA and the Affirmative Action Officer review the employment documents to ensure compliance with the Affirmative Action Plan of the university.

R. The VPAA authorizes the dean to make a verbal offer to the candidate. The offer includes the salary, rank, and years of probationary credit agreed upon.

S. If the candidate accepts the verbal offer, the dean prepares a draft letter to the candidate confirming the verbal offer along with those papers relating to the appointment which must be completed by the candidate. This draft is submitted to the VPAA and forwarded to the candidate upon approval of the VPAA.

T. Upon receipt of the letter of acceptance from the candidate, the dean notifies the VPAA of the candidate's acceptance.

U. The dean prepares the papers of appointment for transmittal to the Board of Regents and transmits the material to the VPAA.

IN ORDER TO ASSURE COMPLIANCE WITH OUR AFFIRMATIVE ACTION COMMITMENTS ANY DEVIATIONS FROM THE PROCEDURES DESCRIBED ABOVE MUST BE APPROVED BY THE VPAA AND THE HUMAN RESOURCES DIRECTOR.

119 Procedures for Advertising Non-Faculty Positions

A. A request to advertise a vacant position originates with appropriate supervisory staff. This request includes a description of the position, all other relevant information, and the proposed scope of the advertising, including a plan for reaching and encouraging qualified minority candidates to apply.

B. Originator sends the request through the appropriate administrative office(s) for approval.

C. After all approvals are granted, the request is sent to the human resources office.

D. Human resources reviews the proposed scope of advertising, edits or drafts the ad from the material provided, ensures that no discrimination, subtle or overt, exists, and confirms the adequacy of the minority recruitment plan.

E. Human resources prepares final ad (if necessary) and places the ad. Copies of the ad placed are provided to the originating department.

120 Faculty Development
(05/08)

120.1 Faculty Development Committee Policy

Policy
The Faculty Development Committee operates within the framework of the following policy statement: *

Columbus State University encourages faculty development and is committed to giving reasonable financial support for such efforts. By petitioning the Committee on Faculty Development, a faculty member initiates the request for professional growth support. Funding will be provided within the constraints established by available resources and according to the timeliest guidelines of the committee. The VPAA administers the Faculty Development Program, with the aid of a Faculty Development Committee that is charged with the assessing of faculty applications and with the making of recommendations. Members of the Faculty Development Committee and its alternates are appointed by the VPAA. The Committee has six members, one from each college and one from the library. Five alternates appointed from the same organizational units serve if the primary member submits a proposal. The membership of the Committee and its chair are rotated, with members serving two-year terms and the chair serving in that capacity for one year.

*Established by the Faculty Development Committee, May 1985.

120.2 Faculty Development Categories

(8/94)
Faculty Development support will be considered for projects that fall in one or more of the following categories.

A. Curriculum or Program Development: Projects in this category are expected to benefit the offerings at Columbus State University through curriculum improvement or through additions to the curriculum.

B. Instructional Skills: Projects in this category are expected to benefit the faculty member and the curriculum through the improvement of teaching skills and through the improvement of related skills, such as techniques for handling new machinery, equipment, devices, etc.

C. Scholarly Activity or Research: Projects in this category are expected to benefit the faculty member as a scholar through further specialization in his or her field or through a broadening of range within the field or to adjacent fields.

120.3 Faculty Development Committee Guidelines

(05/08)
Faculty Development Grants are intended to provide significant financial support for a few outstanding proposals for research or other scholarly endeavors. Travels funds are specifically intended to aid in research activities, field or academic coursework, presentations of papers, or active organization of workshops away from CSU, and not for covering the cost of faculty or student salaries, travel and other expenses to attend conferences. In making its judgments and recommendations, the Committee will look for, consider and encourage the following:

• Research activities leading to publication or sharing within the community of scholars at CSU.
• Field or academic coursework related to proposer’s academic specialization designed to help the proposer learn specific skills, expand curriculum, or otherwise improve teaching.
• Presentation of a paper, which will be published in a proceeding.
• Presentation of a paper or performance of an applied art.
• Active organization of a workshop etc.

The Faculty Development Committee retains the right to exercise its discretion in making its recommendations to the VPAA. This entails the possibility of not recommending funding for certain proposals, recommending partial funding, or recommending full funding for other proposals. The overall guiding concept is to help the members of the faculty in their efforts and to best use the funds available for this purpose.

Proposers should clearly describe the project, justify the project's value to the institution, and indicate the project outcomes. To apply and receive full consideration, the required documentation and information must be completed and submitted to the VPAA by the application deadline date as outlined in the Faculty Development Grant Application Form. Proposers who have received grants in the past 5 years should briefly indicate results obtained from prior funding. While part-time faculty may apply for funding, priority will be given to full-time faculty.

Faculty members are encouraged to seek the assistance of their department chairs and deans in planning for professional growth opportunities. These administrators are knowledgeable about university, college, and system policies with regard to leaves of absence, release time, enrollment in courses of study at sister institutions and with resources available to support these important activities. Further, these administrators receive on a regular basis announcements of travel/study opportunities, exchange programs, federal, state, and private support for research projects and seminars/ conferences in the specific discipline.

Use the following link only:
Faculty Development Competitive Award Program Cover Sheet
(09/06)

120.4 Sabbatical Program

POLICY STATEMENT

Introduction: When financial resources permit, an appropriate number of sabbaticals will be funded annually. The duration of the sabbatical may be for one semester at full salary and benefits, or two sequential semesters (not to include summers) at one-half salary. During that time the recipient will be relieved from routine college requirements and teaching responsibilities, and devote full time to the assigned project. The following policy statement governs the Sabbatical Program.

CRITERIA FOR SELECTION OF SABBATICAL RECIPIENTS

1. General Qualifications and Responsibilities

A. Eligibility. Any tenured full-time faculty member holding the rank of associate professor or professor is eligible for consideration for a sabbatical assignment. No faculty member is entitled automatically to a sabbatical. The recipients of sabbatical awards will be selected from a finalist pool of applicants screened and identified by the Faculty Development Committee according to established criteria.

B. Purposes. A sabbatical project may be granted to a faculty member to engage in research, writing, study, or other activity determined to contribute to the faculty member's professional development and to be useful to the University.

C. Conditions governing the granting of a sabbatical award project. The awarding of a sabbatical is not automatic, but shall depend on the merits of the request and on conditions prevailing in the department, school or college at the time. Sabbatical award recommendations will be presented by the Vice President for Academic Affairs from a final list of applicants identified by the Faculty Development Committee to the President of the University for approval.

D. Compensation. A faculty member on a one-semester sabbatical shall receive full salary and benefits for the project period. A faculty member on a two-semester sabbatical shall receive half salary for the project period.

E. Obligations of the faculty member.
(1) An applicant for a sabbatical award shall submit to the Chairs seven copies of a detailed plan of activity which the applicant proposes to follow. The recommendation sheet must be completed prior to submission by the Deans to the VPAA.
(2) While on sabbatical leave, a faculty member may not accept remunerative employment without the written consent of the President or a designated representative. No form of employment may be accepted during the project period that will interfere with the accomplishment of the recipient's purpose for the project.
(3) Within one (1) month upon return from sabbatical leave, the faculty member shall file with the Vice President for Academic Affairs a written report of his/her scholarly activities while on leave. Copies of this report shall be submitted to the faculty member's department chair and dean, and the chair of the Faculty Development Committee.
(4) A faculty member is obligated to return for a full academic/fiscal year of service upon completion of the project. Failure to return will obligate the faculty member to fully reimburse the institution for additional costs incurred by the institution resulting from the sabbatical leave. In accepting a sabbatical award, the faculty member shall sign a statement indicating awareness of and agreement to this repayment provision and to all other conditions of the project as specified herein.

2. Criteria for Selection of Recipients

The proposed activity should be considered in view of the value it would have for the individual's professional growth and the contribution it will make toward improving his/her value to Columbus State University. Some likely proposals would be for:

A. Advanced education not to be applied to a degree. Preference to be given to the candidate doing work to update or improve knowledge in a field that will be taught in the immediate future as certified by the faculty member's department chair and dean.

B. Scholarly research. Preference should be given to the candidate whose research could not be carried out at CSU while performing his/her other assigned duties (teaching, service, etc.). The Faculty Development Committee may appoint a select panel to review and advise the Committee on the merits of the candidate's proposed research. The panel should submit its findings and recommendations in writing to the Faculty Development Committee.

C. Scholarly writing. Preference should be given to the candidate whose scholarly writing is scheduled for publication. The Faculty Development Committee may appoint a select panel to review and advise the Committee on the merits of the candidate's proposed writing project. The panel should submit its findings and recommendations in writing to the Faculty Development Committee.

D. Potential of candidate. In case there are candidates of equal merit according to the above areas, the decision to recommend recipients should be based on the Faculty Development Committee's confidence in the candidate's potential for success.

TIME SCHEDULE

1. Deadline for application. The candidate must make formal application including all information to be considered by the Faculty Development Committee to the chairs by October 20th. Chairs will then submit to Deans by October 26th. Deans will submit to VPAA not later than October 30th for a project being requested for the following academic year.

2. Deadline for Faculty Development Committee Decision. The Faculty Development Committee must make its recommendations to the Vice President for Academic Affairs and inform the potential recipients of their decision not later than November 30th.  Award letters will be send by December 1st.

3. Recipient Decision. The potential recipients should make a firm decision by December 15 on their willingness to accept or reject the sabbatical award. This decision must be confirmed in writing to the Vice President for Academic Affairs with copies to the faculty member's department chair, dean and chair of the Faculty Development Committee.

GUIDELINES

The following guidelines will be followed by eligible faculty making application for a sabbatical.

1. Prepare a Sabbatical Proposal Portfolio. The portfolio is to consist of two parts: (1) a formal written proposal and (2) an appendage of support documents. In general, the formal proposal should contain the following:

A. COVER SHEET
a.  Name
b.  Department
c.  College
d.  Rank
e.  Title of Proposal
f.  Award Period
h. Check List:
___ Memorandum of Agreement
___ Formal Sabbatical Proposal
___ Recommendations
___ Appendage including only relevant documents and summaries, such as
bibliographies rather than copies of all publications of Agreement
___ Completed Budget Summary

B. SUMMARY: a clear and concise summary of the request (one page maximum)

C. INTRODUCTION: a detailed statement of the request, its objectives, its benefits to the applicant and Columbus State University in definitive and measurable terms, the results expected, and the period of time covered by the proposed sabbatical

D. METHODS AND EVALUATION: a detailed description of the applicant’s “Sabbatical Program,” including activities to be employed to achieve the desired results: a detailed plan for determining the degree to which the applicant’s objectives will be met and can be assessed

E. FUTURE PLANS: if applicable, describe a plan for continuation of activities beyond the sabbatical period which will benefit the applicant’s professional development and Columbus State University; the plan should relate to the objectives and expected outcomes of the sabbatical.

F. BUDGET: a clear delineation of cost, other than salary, associated with the applicant’s “Sabbatical Program,” including funding sources (grants, stipends, etc.), travel, etc.

NOTE: If applicant is requesting additional Faculty Development funds to support sabbatical activities, it should be noted (Budget section) and a separate Faculty Development proposal, properly referenced to the Sabbatical Proposal, should be submitted to the Faculty Development Committee.

The formal proposal is not to exceed ten (10) double-spaced pages!

The Proposal Appendage is to contain support documents, including, but not limited to, (1) a current résumé, (2) a summary of previous activities which uniquely qualify the applicant to undertake the proposed sabbatical activity, (3) a summary of previous activities which demonstrate clearly that the applicant has the potential to successfully complete the “Sabbatical Program,” and, if applicable, (4) verification that support grants, stipends and consortia arrangements relating to the “Sabbatical Program” have been authorized and approved.

The Proposal Appendage should include only relevant documents and summaries such as bibliographies, rather than copies of all publications, etc.

2. Complete and sign the Memorandum of Agreement stating the applicant’s understanding and agreement to the terms of the Sabbatical Program.

3. Deans shall submit the Sabbatical Proposal Portfolio and Memorandum of Agreement to the Vice President for Academic Affairs no later than October 30.

4. Recommendations are to be on the appropriate form and submitted to the Vice President for Academic Affairs with a copy to the chair of the Faculty Development Committee.

5. The Faculty Development Committee will make its recommendations to the Vice President for Academic Affairs not later than November 30th.

6. The potential recipients must make a firm decision by December 15th, on their willingness to accept or reject the sabbatical if awarded. This decision must be confirmed in writing to the Vice President for Academic Affairs with copies to the faculty member’s department chair, dean and chair of the Faculty Development Committee.

7. Each potential recipient will be notified in writing of sabbatical decisions, not later than December 1, by the Vice President for Academic Affairs.

8. Within one (1) month upon return from a sabbatical, the faculty member is to file with the Vice President for Academic Affairs a written report of his/her scholarly activities while on sabbatical. Copies of this report shall be submitted to the faculty member’s department chair and dean, and the chair of the Faculty Development Committee. The report will identify all scholarly activities undertaken during the sabbatical. These activities should be properly referenced to the Sabbatical Plan submitted in the formal proposal. Exceptions are to be noted and explained. In addition, if applicable, the faculty member is expected to share the results of his/her scholarly work through appropriate publications, conferences, workshops, and/or seminars both on and off campus.

Sabbatical Program Guidelines & Forms

Examples of some successful proposals for review and comparison:

Dr. Barone's Proposal

Dr. Causey's Proposal

120.5 Tuition Remission and Reimbursement Policy

(09/04)
Refer to the Human Resources website

120.6 Academic Common Market

The University System of Georgia participates in the Academic Common Market. This arrangement among thirteen Southern states allows participating students to pay in-state tuition while studying outside their home states. Our participation enables faculty, as well as their family members, to reduce the costs of undergraduate and graduate study in certain fields or in certain out-of-state institutions. For information on specific programs available at in-state rates for residents of Georgia, contact the Office of the VPAA.

120.7 Professional Meetings

Faculty and staff members are encouraged to participate in professional meetings. Compensation policies and procedures are outlined under "Business Affairs."

121 Externally Funded Grants/Contracts

121.1 Introduction

Grant and sponsored program activities are guided by Columbus State University's statement of purpose: to serve the educational needs of a diverse student body from both an urban and rural population in west-southwest Georgia through academic and regional outreach efforts. Based on this purpose and in line with its strategic goals, the institution pursues external funding to enhance and supplement its own commitment to teaching, service, and applied research.

As a means of enhancing and supplementing support for instruction, research, and public service, Columbus State University encourages its faculty and professional staff to actively engage in securing external funding via grants and contracts. As a matter of procedure and with a view to conforming to the regulations and requirements of the Board of Regents and state, federal, and private funding agencies, faculty and staff are required to coordinate their efforts with their department chairs and deans in the draft stages of proposal development. This is intended to facilitate and expedite the internal clearance process and help the university in complying with accurate reporting and audit requirements.

121.2 Policies

A. The university attempts to secure grants and contracts, which will enhance instruction, training, service, and applied research which address the needs of its students and regional clientele.

B. To ensure an appropriate balance between teaching and sponsored program assignments, faculty or staff members will devote no more than 20% of their assigned time (in addition to pre-existing duties) to grants and contracts during the academic year. In specific instances, where there is a need to allocate more than 20%, faculty and staff will be granted proportionate reassigned time, and, depending upon the need, qualified individuals may be hired to perform teaching and other duties.

The Board of Regents sets all policies with regard to extra compensation for faculty and staff working on grants and sponsored programs. Unless otherwise defined by the funding agency, 50% of indirect costs allowance generated by grant activity will be retained by the university to cover overhead and maintenance, 25% of the recovered funds will be awarded to the appropriate unit (department or college), and 25% of the recovered funds will be awarded to the principal investigator to be utilized as seed funding for future research/projects. The percentage of time and effort devoted by a faculty member to a particular grant activity during the academic year and the summer months is approved as a part of the post-award activity by the funding agency and the university.

C. Institutional control of the administration of all externally funded programs is critical to the long-term viability of the university and the achievement of its stated purpose and goals. The university will not accept externally funded programs whose requirements call for a compromise of institutional control. The responsibility for monitoring the administration of externally funded programs resides with the dean of the appropriate college or unit.

D. Independent of the source and the level of funding, the project director will be given the freedom and professional authority to investigate and publish the findings of any research within policies established by the Board of Regents. The university will not compromise this policy regardless of its effect on the continuation of the funding. In rare instances, where there is a conflict between the investigator and the funding agency, a final recommendation from the appropriate dean will be made to the VPAA who will resolve the situation.

E. The commitment of time, effort, and institutional resources to a specific externally funded activity must be approved prior to the submission of application to the funding agency. Before the submission of a proposal to a funding agency, the initiator of a project is required to complete a "Columbus State University Transmittal Form" (Appendix III). Then the initiator’s department chair, dean, appropriate vice presidents, and president of the university internally review the application. This pre-application approval process ensures not only conformity with the purpose of the university and the goals of its strategic plan, but the adequate institutional and matching resources will be available for the implementation of the externally funded project.

F. The university will not become overly dependent upon sponsored programs to support its operating budget. The institution may provide matching funds from its operating budget for personal services, equipment, and other costs as appropriate.

121.3 Submission of Proposals

A complete copy of the final proposal, with all official signatures, should be forwarded to the appropriate dean before the application is mailed to the funding agency. In addition to the above pre-award procedures, it is understood that grants are awarded to the university and not to the program director. Thus, compliance with the established procedures of the Office of the VPBF, telephone extension 2003, is absolutely crucial to the successful completion of an award.

Please contact the appropriate dean for any additional clarification.

Research Involving Humans

122.1 Committee

The Human Subjects Review Committee or sub-committee thereof, shall serve as the screening, reviewing and recommending body for all research proposals and projects which involve human subjects (Appendix III).

122.2 Policy

Safeguarding the personal integrity, rights and welfare of all human subjects involved in research undertakings at Columbus State University shall be of primary importance. In order to provide for this responsibility, it shall be the policy of Columbus State University that all research endeavors involving human subjects shall be described in writing to the Human Subjects Review Committee, in advance of beginning such research. The Human Subjects Review Committee shall review the proposal and shall recommend approval, modification, or rejection of the project. The Human Subjects Review Committee may impose the requirement of the subject's informed consent before recommending approval of the project.

122.3 Applicability

The policy applies to any and all research endeavors which may place the human subject at risk. This policy applies (but is not limited) to those experiments known as "double blind," and to those endeavors using experimental stimuli as: electrical stimulus, sensory deprivation, and hypnosis, when such conditions are deliberately generated and deliberately applied for experimental purposes. Moreover, data obtained from such experimentation shall not be divulged or otherwise made visible unless proper informed consent has been obtained.

122.4 Subject

This term describes any student, faculty, staff, employee, or volunteer who is used in any research of a psychological, biological, sociological, medical, or educational nature. This term applies equally to persons who have either unrestricted civil freedom or restricted civil freedom (prisoners, patients, etc.).

122.5 "At Risk"

An individual is considered to be "at risk" if he or she may be exposed to the possibility of harm--physical, psychological, sociological, or other--as a consequence of any activity which a reasonable person would judge as going beyond the application of those established and accepted methods necessary to meet his needs. The determination of when an individual is at risk is a matter of the application of common sense and sound professional judgment to the circumstances of the activity in question.

122.6 "Informed Consent"

Informed consent assumes that the subject individual has been fully informed and indicates understanding of the nature of experimental techniques to be applied, studied, or manipulated. It additionally assumes that the subject is capable of understanding at the short- and long-range levels the normally expected risks and hazards (if any) and gives consent freely, especially where Columbus State University students are involved, without pressure of threat to academic grades.

122.7 Stored and Retrieved Data

This policy requires that data and information about individuals obtained during scientific/scholarly research and experimentation will be protected against compromise and/or unauthorized visibility and that such data will be removed to the "objective" category at the earliest possible time--that is, the names and other identities of the human subjects will be removed from the data and destroyed and all "keys" for such re-identification will be likewise rendered useless.

122.8 Publication of Research Findings

All authors and researchers will be obliged to adhere to the rules as outlined in this document of confidentiality, ethics, and consideration of the individual's personal welfare in any subsequent publication of research findings.

122.9 Interpretation

Questions and disputes arising from the implementation of this policy which the Human Subjects Review Committee cannot resolve shall be settled by the VPAA or such other authority as the president of Columbus State University may designate.

123 Research Involving Animals

123.1 Animals

In accordance with the guidelines set forth by the National Institutes of Health (NIH) and the National Research Council (NRC), animals that come under the jurisdiction of this section are living, vertebrate animals that are used for teaching or research. Studies/experiments/demonstrations using preserved (i.e., dead when received) vertebrates or invertebrates (animals without a backbone) are considered exempt from these guidelines.

123.2 Committee

The Institutional Animal Care and Use Committee, or a subcommittee thereof, is required to screen, review, and approve all research proposals and projects dealing with animals, as defined above. This includes the use of animals for teaching, laboratory studies, and field studies.

123.3 Policies

The university policy regarding animal care and use is intended to ensure the humane treatment of all animals utilized in research, teaching, and testing in order to comply with applicable federal laws, as well as the policies of granting agencies and accrediting bodies. In addition, the use of vertebrate animals at Columbus State University must not result in warranted complaints from the public sector or place the university in jeopardy of litigation from specific public groups. Violations of federal standards could result in the suspension of all federal funding.

The Institutional Animal and Use Committee is charged (by federal law and the aforementioned policies) with the responsibility for reviewing any and all uses of vertebrate animals by faculty or staff of, or in association with, Columbus State University. While the review process is mandated by law and policy, it is not the intent of the committee to assist or obstruct individuals with the proper and judicious use of animals.

Any individual who has the principal responsibility for the use of the animals in a research, teaching, or testing application must complete the Animal Protocol forms available in the dean's office of the College of Science. Once approved, any significant changes in the testing protocols or procedures (including, but not limited to, a change in species, anesthetic, surgical procedure, location in housing, etc.) will require the submission of a revised protocol.

124 Columbus State University Copyright Policy

(05/08)

124.1 Introduction

Columbus State University is dedicated to teaching, research, and the extension of knowledge to the public. Its personnel recognize as two of their major objectives the production of new knowledge and the dissemination of both old and new knowledge. Inherent in these objectives is the need to encourage the development of new and useful scholarly material and the publication of such work. Such activities (1) contribute to the professional development of the individual staff members involved, (2) enhance the reputation of the university, (3) provide additional educational opportunities for participating students, and (4) promote the general welfare of the public at large.

Columbus State University acknowledges that faculty, staff, and students of the university regularly prepare for publication articles, pamphlets, books, and other scholarly works that may be subject to copyright and which may generate royalty income for the author. With the advent of innovative techniques and procedures, the variety and number of materials which may be created in a university community have increased significantly causing the ownership of such copyrightable materials to become increasingly complex.

Accordingly, Columbus State University does hereby establish the following policy with respect to copyrights and copyrightable materials resulting from the work of its faculties, staff, and students. Copyrightable material includes the following:

1. Books, journal articles, texts, glossaries, bibliographies, study guides, laboratory manuals, tests, and proposals,
2. Lectures, musical or dramatic composition, and unpublished scripts,
3. Films, film strips, charts, transparencies, and other visual aids,
4. Video and audio tapes and cassettes,
5. Live video or audio broadcasts,
6. Programmed instruction material,
7. Computer program documentation, and
8. Other materials or works which qualify for protection under the copyright laws of the United States or other protective statutes whether or not copyrightable there under.

124.2 Determination of Rights and Equities in Copyrightable Materials
(9/83)

Copyright considerations apply in the following four instances: (a) individual efforts, (b) university-assisted individual efforts, (c) university-assigned efforts, and (d) sponsor-supported efforts.

A. Individual Efforts
Copyright in materials produced by members of the university shall vest exclusively in the member(s) if there is no significant use of university personnel or facilities (libraries excluded) and the materials are not prepared in accordance with the terms of a contract or grant or as a specific assignment. A faculty member's general obligation to produce scholarly and creative works does not constitute a specific assignment. When it is clear that work is "individual effort" as defined above, no written agreement is required. Questionable items should be referred to the Copyright Committee for a written determination.

B. University-Assisted Individual Efforts
Copyright in materials produced by members of the university shall vest jointly in Columbus State University and the member of Columbus State University if there is significant support of an individual's effort by use of university personnel or facilities (libraries excluded) and the materials are not prepared in accordance with the terms of a contract or grant or as a specific assignment. Division of income from royalties and other use shall be agreed upon in writing by members of Columbus State University and appropriate administrative personnel in accordance with policies of the Copyright Committee in advance of the use of the university's personnel or facilities.

C. University-Assisted Efforts
Copyright in materials produced by members of Columbus State University shall vest in the university if the university has assigned the employees the writing or production of the specific materials. Sharing of royalty income with the author is authorized as an incentive to encourage further development of copyrightable materials.

D. Sponsor-Supported Efforts
Rights to copyrightable materials developed as a result of work supported partially or fully by an outside agency through a contract or grant shall be disposed of in accordance with the terms of the contract or grant. In those cases where all rights are vested in Columbus State University or in cases where royalty income is shared between the sponsor and the university, the author may appropriately share in the income. The nature and extent of author participation in royalty income, however, shall be subject to sponsor and Columbus State University regulations.

124.3 Administrative Procedures

The VPAA or his or her designated representative shall administer the principles and policies set forth herein, utilizing the University's Copyright Committee as provided herein.

A. The standing Copyright Committee shall consist of six persons appointed by the president from the general faculty for three-year staggered terms and three members representing the library, the VPAA, and the VPBF. Ad hoc advisors may be added by the chair at any time to consider a particular case if their advice is needed. Five members shall constitute a quorum. The chair shall be designated by the president from the six general faculty members of the Copyright Committee.

B. Routine cases where the author(s) and the VPAA or designee agrees as to classification and handling shall be processed automatically according to the principles and policies set forth herein.

C. The Copyright Committee shall recommend to the VPAA or other designee in the administration the rights and equities in copyrightable materials in all cases in which questions arise.

D. Changes to these principles and policies shall be with the recommendation of the Copyright Committee and with approval of the president and the Board of Regents.

E. Columbus State University shall disclose annually to the Copyright Committee, upon its request, a record of income and expenses from copyrights.

F. The VPAA shall be responsible for, and that office shall be active in, providing advice and assistance in copyright and related matters to the faculty and staff. Those responsible for carrying out programs which may generate copyrightable materials with full or significant support by Columbus State University or a sponsor shall clarify with the Office of the VPAA in advance any questions with respect to rights, disposition, and income distribution.

G. It shall be the responsibility of each producer of university-assigned and sponsor-supported copyrightable materials to consider the desirability of copyrighting and to recommend appropriate action to assure further consideration of copyright when it is desirable. In addition, it shall be the responsibility of each dean, director, and department chair person to consider the possible desirability of copyrighting as programs are initiated, reviewed, and/or renewed and to take appropriate action.

H. The implementation of the policy is intended to protect the rights of the faculty and Columbus State University and to preserve the historical precedent for individual efforts.

124.4 Appeals

Columbus State University personnel shall have a right to appeal the decisions of the VPAA. Appeals shall be made to the president of Columbus State University. University personnel may, in accordance with Article IX of the By-Laws (Appendix ID) of the Board of Regents, apply to the Board of Regents for a review of a decision of the president.

124.5 Policy Conflict

In the event of a conflict between this policy and the official copyright policy of the Board of Regents, the latter shall prevail.

125 CSU Patent Policy
(05/08)

125.1 Preamble

Columbus State University is dedicated to teaching, research, and the extension of knowledge to the public. The personnel at the university recognize as two of their major objectives the production of new knowledge and the dissemination of both old and new knowledge. Inherent in these objectives is the need to encourage the development of new and useful devices and processes and the publication of scholarly works. Such activities (1) contribute to the professional development of the individual staff members involved, (2) enhance the reputation of the institutions concerned, (3) provide additional educational opportunities for participating students, and (4) promote the general welfare of the public at large.

Patentable inventions and materials often result from activities of the faculty and other employees who have been aided wholly or in part through the use of facilities of the institution. It becomes important, therefore, to ensure the utilization of such inventions for the public good and to expedite their development and marketing. The rights and privileges, as well as the incentive, of the inventor must be preserved so that his/her abilities and those of other employees of the university may be further encouraged and stimulated.

The foregoing considered, Columbus State University does hereby establish the following policy with respect to patents and patentable inventions resulting from the work of its faculty, staff, and students.

125.2 Definition of Patentable Materials

As used in this policy the term "patentable materials" shall be deemed to refer to items which reasonably appear to qualify for protection under the patent laws* of the United States or other protective statutes whether or not patentable there under.

*"Whoever invents or discovers any new and useful process, machine, manufacture, or composition of matter, or any new and useful improvement thereof, may obtain a patent therefore, subject to the conditions and requirements of this title." United States Code Annotated, Title 35, Section 101, as amended.

125.3 Determination of Rights and Equities in Copyrightable Materials

A. Sponsor-Supported Efforts
The grant or contract between the sponsor and the institution, under which patentable materials are produced, may contain specific provisions with respect to disposition of rights to these materials. The sponsor (1) may specify that the materials be placed in the public domain, (2) may claim reproduction, license-free use, or other rights, or (3) may assign all rights to the institution. In those cases where all rights are vested in the institution or in cases where royalty income is shared between the sponsor and the institution, the inventor may appropriately share in the royalty income. The nature and extent of inventory participation in royalty income, however, shall be subject to sponsor and institution regulations.

B. Institution-Assigned Efforts
Ownership of patentable material developed as a result of assigned institutional effort shall reside with the institution; however, sharing of royalty income with the inventor is authorized as an incentive to encourage further development of patentable materials. Any patentable materials will be considered as having been developed as an assigned duty when conception and/or development is in the area of principal competence for which the individual is employed.

C. Institution-Assisted Individual Effort
Joint rights of ownership and/or sharing of royalty income, shall be ensured where the institution provides any support of an individual's effort resulting in patentable materials by the contribution of faculty or staff time, facilities, or institutional resources.

D. Individual Effort
Ownership of patentable material generated entirely on personal time and solely as a result of individual initiative and not as an institutional assignment and/or employment responsibilities nor involving the use of System facilities or institutional resources shall normally reside with the inventor.

125.4 Patent Committee

A. The VPAA or his or her designated representative shall administer the principles and policies set forth herein, utilizing the University's Patent Committee as provided herein.

1. The standing Patent Committee shall consist of six persons appointed by the president from the General Faculty for three-year staggered terms and three members representing the library, the VPAA, and the VPBF. Ad hoc advisors may be added by the chair at any time to consider a particular case if their advice is needed. Five members shall constitute a quorum. The chair shall be designated by the president from the six general faculty members of the Patent Committee.
2. Routine cases where the inventor and the VPAA or designee agrees as to classification and handling shall be processed automatically according to the principles and policies set forth herein.

B.

1. The Patent Committee shall recommend to the VPAA or other designee in the administration the right and equities in patentable materials in all cases in which questions arise.
2. Changes to these principles and policies shall be made after consultation with the Patent Committee and with the approval of the president and the Board of Regents.
3. Columbus State University shall disclose annually to the Patent Committee a record of income and expenses from patents, upon its request.
4. The VPAA shall be responsible for, and that office shall be active in, providing advice and assistance in patent and related matters to the faculty and staff. Those responsible for carrying out programs which may generate patentable materials with full or significant support by Columbus State University or a sponsor shall clarify with the Office of the VPAA in advance any questions with respect to rights, disposition, and income distribution.
5. It shall be the responsibility of each producer of university-assigned and sponsor-supported patentable materials to consider the desirability of patenting and to recommend appropriate action to assure further consideration of a patent when it is desirable. In addition, it shall be the responsibility of each dean, director, and department chair to consider the possible desirability of patenting as programs are initiated, reviewed, and/or renewed and to take appropriate action.

125.5 Implementation of the Policy

The implementation of the policy is intended to protect the rights of the faculty and Columbus State University and to preserve the historical precedent for individual efforts.

Columbus State University personnel shall have a right to appeal decisions of the VPAA to the university president. University personnel may, in accordance with Article IX of the By-Laws of the Board of Regents, apply to the Board of Regents for a review of a decision of the president.

In the event of a conflict between this policy and the official patent policy of the Board of Regents, the latter shall prevail.

In the implementation of its policies and procedures, Columbus State University retains the right to elect, through its Patent Committee and with the approval of the president, any of the following courses:

A. To develop and manage its licensing program through an independent patent assistance organization so as to secure competent evaluation of inventions or discoveries, expeditious filing of applications for patents and aggressive licensing and administration of patents; or

B. To develop and manage its licensing program through an affiliated non-profit corporation such as the Georgia State University Foundation, Inc., the Georgia Tech Research Institute, or other nonprofit organizations established for this purpose; or

C. To develop and manage independently its own licensing program; or

D. To release an invention to which the institution has title or an interest to the inventor for management and development as a private venture after the execution of an agreement providing for the division of royalty income produced.

126 Outside Activities

(09/85)
Board of Regents Policy Manual Section 802.16, states:

"An employee of the University System of Georgia should avoid actual or apparent conflicts of interest between his or her university or university obligations and his or her outside activities."

Occupational:

A. An employee of the university system shall not engage in any occupation, pursuit, or endeavor which will interfere with the regular and punctual discharge of official duties.

B. All full-time faculty, administrators, and other professional staff members employed by a unit of the university system are expected to give full professional effort to their assignments of teaching, research, and service.

C. Professional employees are encouraged to participate in professional activity that does not interfere with the regular and punctual discharge of official duties provided the activity meets one of the following criteria:

• Is a means of personal professional development;
• Serves the community, state, or nation; or
• Is consistent with the objectives of the institution.

D. For all activities, except single-occasion activities, the employee shall report in writing through official channels the proposed arrangements and secure the approval of the president or his designee prior to engaging in the activities. Such activities include consulting, teaching, speaking, and participating in business or service enterprises.

Consulting:

Recognizing that teaching, research, and public service are the primary responsibilities of faculty members in the University System of Georgia, it shall be considered reasonable and desirable for faculty members to engage in consulting activities, which are defined for purposes of this policy as any additional activity beyond duties assigned by the institution, professional in nature and based in the appropriate discipline for which the individual receives additional compensation during the contract year.

Each unit of the university system shall adopt guidelines governing consulting activities of faculty members which shall include a plan for reimbursing the institution for use of the institution's personnel, facilities, equipment and/or materials consistent with rates charged outside groups or persons.

The procedures for Columbus State University follow:

Columbus State University encourages faculty members to lend their professional expertise through public service to the community, state, and region and recognizes that compensation from external employing organizations is appropriate and mutually beneficial both to the faculty member and the employer. Further, worthy and important contributions to society by the academic community enhance the reputation of Columbus State University.

In order to ensure respect for individual and collective professional responsibilities and in accordance with Board of Regents' policy, prior administrative approval is required before any informal or formal contractual obligation is affected. Although some single-occasion, occupational activities such as speaking or performing engagements are exempt from this requirement, prior approval in writing is required for consulting, teaching and training activities and participation in business or service enterprises. The following guidelines will be used to review supplemental professional employment of faculty while under contract to Columbus State University, and external employment will be sanctioned once it is agreed that:

• The activity is consistent with the objectives of the university, does not detract from the reputation of the institution, and avoids actual or apparent conflict of interest;
• The activity does not interfere with the instructional, advising, service, and scholarly responsibilities of the faculty member;
• The activity enhances the professional development of the faculty member; and
• Provision is made for reimbursing the university for use of the institution's personnel, equipment, and materials consistent with rates charged outside groups or persons.

Refer to Appendix III for form to request approval of compensation for professional service by external organizations.

PLEASE NOTE THAT APPROVAL OF THE DEPARTMENT CHAIR AND THE DEAN ARE REQUIRED PRIOR TO MAKING ANY COMMITMENTS FOR CONDUCT OF THE ACTIVITY. IN ORDER TO ASSURE THAT THERE IS NO CONFLICT OF INTEREST, ALL TRAINING ACTIVITIES AND NON-CREDIT INSTRUCTION DELIVERED IN THE COLUMBUS STATE UNIVERSITY CONTINUING EDUCATION DIVISION SERVICE AREA MUST ALSO HAVE THE PRIOR APPROVAL OF THE DIRECTOR OF THE DIVISION OF CONTINUING AND REGIONAL EDUCATION SERVICES.

127 Relations with Representative of News Media by Faculty
(05/08)

INTRODUCTION

Columbus State University seeks and attracts attention from the news media as an academic community of students, faculty, and staff and as a public institution.

Public understanding of university people, policies, and programs can be realized most effectively by maintaining productive relationships with the people who report the news via newspapers, magazines, radio, and television. Positive media relations are developed and enhanced by providing honest and helpful information to reporters, in a timely manner, in an atmosphere of mutual respect and candor.

POLICY

1. The office of public relations is the official source of information for media representatives. All news releases are issued by that office.
2. The release of information about university athletic programs and athletes is a responsibility of the sports information director, as directed by the office of public relations.
3. Cultural events (arts, music, theater) are publicized and promoted by the office of public relations, working in coordination with a designated person within each area.
4. Faculty members are encouraged to talk with members of the media on topics in which they can provide expertise. The Office of Public Relations is available to assist, as needed in these situations, but prior approval is not required. Media requests for information should be delegated to the Office of Public Relations when media request information on (a) policy or issues for which a spokesperson has been designated; (b) items for which a university response needs advance preparation; (c) issues that require two or more university sources; and (d) campus policy reports.
5. The university will carry out the provisions of the state regulations on public records which define legal access to information by the media and others.

PROCEDURES

1. Plans for publicizing events should include contact with the office of public relations at least four weeks in advance.
2. Contact with the media will be initiated by the office of public relations to assure coordination of information.
3. When university personnel receive an inquiry from a representative of the media, responses should be coordinated with the office of public relations. Obtain the reporter's name, publication, or station represented; phone number; and nature of inquiry.
4. Refer media representatives to the office of public relations when inquiries pertain to university policy, questions to which an official response needs to be prepared, or responses that require coordination among two or more administrative units.
5. Respond to media inquiries in a timely fashion by contacting the public relations office immediately or by returning a call to a reporter if it is appropriate to respond as noted within the media relations policy.
6. In a crisis situation, proceed as directed by the university's emergency procedures manual, copies of which are available in the offices of public relations, public safety, the president, vice presidents, and deans.
7. University faculty and staff should make clear to the media when not speaking in an official capacity.

128 Advertising Materials and Propaganda
(05/08)

Columbus State University does not endorse or sponsor campaigns, movements, drives, or demonstrations that are partisan or divisive in nature and intent. Further, the exchange, sale, giving for a consideration, bartering, or solicitation of gifts or donations on campus is strictly prohibited except when expressly licensed by the VPSA, the VPBF, the VPAA, and the president.

No individual, representing himself or herself, or others, will be licensed to sell goods or services on campus for the buyer's benefit or consumption. The administration will endeavor to protect students and faculty from such solicitation.

University facilities will not be used to distribute materials that have not been cleared for distribution by proper authority. In no instance will the lobbies of the classroom buildings, the library, or the Davidson Student Center be used for unauthorized solicitation or distribution of such materials.

Individuals or organizations who wish to distribute printed matter, influence opinion, or bring about desired actions not sponsored by the university must obtain a license from the appropriate university officials. The license will specify the area to be used and the hours and date(s) of operation. In no case will a license exceed five days excluding weekends and holidays.

This regulation is not intended to prohibit free exchange of ideas whether written or oral. Students and faculty are encouraged to participate in the various campus activities and to become informed about current issues on campus.

129 Records Management

(09/04)

1. Georgia Open Records Act (as of July 1, 1999). Under amendments to the Georgia Open Records Law (July 1, 1999), the university has three days to produce records requested by any citizen . . . that is three business days from the time the request is received on this campus.
   
   Any request for an open record is to be forwarded immediately to the Office of Judicial Affairs. Current law provides all public records of an agency are open unless exempted by a specific exclusion allowed by law, and any exception must be narrowly read so as to exclude from disclosure only those parts directly applicable. The custodian of public records in the Office of Judicial Affairs will determine, in consultation with the office involved and the University System legal office, what, if anything, is exempt. In no case should a university unit deny an open records request.
   
   The new amendment places serious responsibilities upon a public agency and its employees to obey the statute. "Any person knowingly or willfully violating the provisions of the Open Records Act by failing or refusing to provide access to records not subject to exemption with the three-day time limit should be guilty of a misdemeanor and upon conviction be punished by a fine not to exceed $100." Full text of the Georgia Open Records Act is available on line at http://www.sos.state.ga.us/.
2. The Georgia Records Act of 1972 requires that each state-supported institution have a program for the systematic disposition of records. Archives and other internal records created or received in carrying out responsibilities to Columbus State University must be retained or destroyed in accordance with state-approved standards. For information regarding standards already approved and for help in establishing a new standard, contact the Dean of Libraries who serves as the records management officer.
   
   There is an annual report to be submitted in July on all file series in existence as of June 30th. Departmental or college records managers will assist individual faculty and staff members in collection of data.

130 Library
(05/08)

The mission of Columbus State University Libraries is to support the University's curricular, research, cultural and community service objectives by providing resources, instruction and other services that promote and enrich intellectual and personal growth and scholarship.

Columbus State University maintains two libraries: the Schwob Library on the main campus and the Music Library at CSU’s downtown campus in the RiverCenter for the Performing Arts. The staff of both libraries is comprised of library faculty and staff members who strive to provide quality service for all library users. Among their goals are the enhancement of student learning and making both libraries the intellectual hubs of their respective campuses.

Located in the center of the CSU campus, the Schwob Library serves as the premier information resource for the main campus. It provides a book collection of over 350,000 volumes, as well as access to thousands of electronic journal articles via GALILEO, Georgia's impressive collection of electronic databases. Special areas within the Schwob Library include Government Documents, the Archives (local history materials), the Information Commons (a well-staffed library-operated computer lab in the Reference Department), and Instructional Technology Services, which provides equipment, training, and technical support for classroom and library technologies; trains and assists faculty in the development of media materials (traditional to multimedia); and provides training and support for distance learning (web-based, satellite, and video-conferencing).

The Music Library, located in a 4000 square foot space on the RiverCenter’s first floor, is intended for the use of CSU students and faculty engaged in music-related research. Its growing collection contains scores, LPs, CDs, videos, DVDs and books about music.

The libraries’ collections can be accessed through GIL, CSU’s library online catalog. It is available via the library web page at http://gil.colstate.edu. GIL contains entries for all materials housed in the CSU libraries, including books, journals, government documents and AV materials. GIL also contains entries for around 10,000 historic titles included in the Library of American Civilization microfiche collection and about 15,000 titles for electronic books available through netLibrary, a GALILEO resource. Circulating books at CSU Libraries are normally checked out to faculty for three months.

CSU faculty can access journal articles via GALILEO, which stands for GeorgiA LIbrary LEarning Online. Begun in 1995, GALILEO is an initiative of the University System of Georgia that provides access to over 150 databases, which, in turn, index thousands of periodicals, including scholarly journals. A number of the GALILEO databases provide full-text journal articles, while others provide only citations and abstracts. The easiest way to access GALILEO is to go to the library web page at http://library.colstate.edu and click on “GALILEO” in the “Online Resource Quick Links” bar in the middle of the screen.

Faculty can access GALILEO off-campus to via a password. To obtain the password, go to the CSU online library catalog page at gil.colstate.edu and click on “Get GALILEO password.” For more detailed instructions, go to the library web page at library.colstate.edu and click on the blue box that says “GALILEO Information.” On campus, GALILEO is available without a password.

CSU faculty also have access to a number of electronic resources that are not provided by GALILEO. Among these are Grove Online Music, Music Index Online, OVID and JSTOR. For assistance in using GALILEO or any other electronic resources, faculty should contact their liaison librarian (see next paragraph) or stop by the Reference Desk in the Schwob Library or the Music Library’s service desk.

Each CSU library faculty has been assigned as liaison to a college or to multiple academic departments. A liaison librarian can:

• Provide classes with generalized or course-specific instruction in the use of the libraries’ resources (emphasizing electronic resources)
• Provide faculty with instruction (in the comfort of his/her office) in the various resources that will assist with his/her research and the preparation of student assignments
• Create bibliographies and/or course-specific lists of resources
• Create web guides to the research tools for specific disciplines
• Order library materials requested by faculty that relate to specific disciplines
• Answer questions about the library

For a list of current liaison assignments, go to http://library.colstate.edu on the web and click on “Library Information.”

130.1 Policies

The policies and regulations of the CSU Libraries have been established to ensure maximum access to library resources and to provide a study facility for all library patrons. All library users are urged to abide by the regulations and to be considerate of other library users. Detailed policies and regulations are available at the libraries’ web-site.

A valid CSU ID card is required to borrow material; a photo ID is required for non-CSU users of designated services. Some services are restricted to use by CSU faculty, staff, and students. Qualified borrowers include CSU faculty, staff, and students; active CSU Alumni Association members; authorized dependents (over the age of 12) of CSU faculty and staff; Columbus Technical Institute faculty and students; and special borrowers as designated by the Dean of Libraries. Faculty/staff of CSU may secure library privileges for members (over the age of 12) of their immediate families by obtaining dependent cards from the human resources office.

Most library print resources are available for circulation outside the facility to qualified borrowers. However, videos, films, and compact disks can only be checked out by CSU faculty and staff. Items on reserve have restricted loan periodicals and may be limited to in-building usage. Reference materials, periodicals, microforms, sound recordings, archival materials, maps, some government documents, and selected other materials are designated for use only within the library. A "hold request" may be placed for items that are already out on loan.

Circulation periods for CSU faculty and staff are three months for books and one week for audio-visual materials. Return of audio-visual items may be requested if the item is needed for class. Books are subject to recall after three weeks if requested by another patron. Faculty and staff are not charged over-due fines, but they are asked to return loans promptly in order to ensure the availability of materials to other users. Users may renew borrowed items through their GIL account—provided the items have not been requested by another patron. Periodically, they may be asked to return or purchase long overdue items. Reimbursement for lost or damaged materials will include a processing fee and current replacement costs.

Drinks in spill-proof (screw-top) containers are allowed in the library. Food is not allowed. Library patrons are asked to exercise care in the handling of materials, both within and outside the library. Extreme temperatures or pressure can easily damage audiovisual, computing, and other items. To ensure a quality learning environment, the use of cell phones is not permitted in the library.

130.2 Library Services

Hours – Library hours have been established based on needs expressed, usage patterns, and resources available. Daily, holiday, special hours of operation, or library closings are listed at the main entrance of the Schwob and Music Libraries. General daily operating hours (during and between terms) and the more limited department hours of reference, archives, and instructional technology services appear on the library web-site. Special hours and closings will be announced on the web-site and on the campus electronic notice board. Between academic terms, the libraries are generally open weekdays only with no evening or weekend hours.

Assistance – Library faculty and staff are available to assist faculty, staff and students in meeting their information needs. Requests for assistance may be made to individuals or departments within the library in-person, by telephone, via e-mail or via the library's web-site. The library-faculty liaison program is intended to facilitate communication between the library and faculty. Faculty members are encouraged to contact their assigned liaison librarian to ensure library resources are available for required student assignments, arrange bibliographic instruction sessions, or discuss any questions, problems, or suggestions. The list of departments and corresponding liaisons is available at the library web-site or by calling information services.

Reserves – The reserve system is intended to make assigned materials available to an entire class by utilizing an abbreviated or restricted loan period. All library materials except reference books and periodicals may be placed on reserve. Personal copies or items may be placed on reserve, but the library cannot assume replacement costs for lost or damaged items. To place materials on reserve, the faculty member must bring the items to the circulation desk and complete the reserve form indicating course and designating the loan period (room use only, overnight, 24 hour, 3 day). At least 48 hours (excluding weekends) should be allowed from when the materials are brought to Circulation until students are informed that materials are available on reserve at the library. Faculty members are responsible for compliance with the Copyright Law as it pertains to reserves. At present, CSU Libraries do not offer electronic reserves service.

Bibliographic Instruction – Instructional workshops in using library resources are offered through the Information Services department. Additional classes may be tailored to fit the needs of a particular course or assignment. To find out what general classes are offered or to request a specific class session, faculty should contact their liaison librarian or the Information Services Department.

Interlibrary Loan and borrowing from other libraries – Interlibrary loan service allows current CSU faculty, staff, and students to request materials not owned by the CSU Libraries for use in scholarly research. Request forms are available at the library web-site. A minimum of ten days should be allowed for receipt of requested articles, although normally requests can be filled within a week. Charges incurred in borrowing research materials for faculty members are normally paid by the library. However, if copyright limits restricting the number of articles that can be requested from one periodical title have been exceeded, the faculty member making the request may be asked to assume the charges.

GIL Express – CSU faculty and students are now able to borrow books without going through the Interlibrary Loan process. By using GIL Express, one can access the holdings of all 34 institutions in the University System of Georgia through one very large online union catalog. Then, by filling out a simple form, a particular book can be requested in a matter of seconds. The GIL union catalog is available at giluc.usg.edu. To request an item, one should locate the entry for the item in the union catalog, then click on “GIL Express Request” at the top of the page and fill out/submit the form. The book should arrive in less than a week. GIL Express is only available for books. The loan period is 28 days. For GIL Express policies go to giluc.usg.edu and click on the “i” following the phrase “Find out about GIL Express for requesting items through the UC.”

Collection Requests – Faculty may request purchase of books, periodicals, or non-print materials at any time. These requests should be submitted to the appropriate liaison librarian. An electronic form is available on the library’s web-site. Materials are selected for purchase according to the library's collection development policy and are ordered as the budget permits.

Copiers – Copying machines are available for duplicating print and microform materials. In addition to black and white photocopiers, there is a color photocopier. At the time copies are made, faculty may either pay for the copies or charge the copies to the department by presenting a form signed by the department chair. Faculty members receive a discount when using the print copiers to obtain research related copies. Users of copy machines assume responsibility for observing the Copyright Law (Title 17, U.S. Code) and should be aware of its provisions.

Faculty Study Rooms – A limited number of faculty study rooms are available for faculty engaged in research; some of the studies are wired. These may be assigned for periods of one week to one semester. Faculty members needing study rooms should contact the Dean of Libraries.

Audiovisual Materials – All audiovisual materials owned by the CSU Libraries are indexed in GIL, the library's online catalog. Keyword searching, using the “search limits” feature, allows the searcher to locate materials in a particular format on a given subject. Suggestions for new audio visual purchases may be through the liaison librarians.

Audio-visual and Media Presentation Technologies – Contact Instructional Technology Services (ITS) department of the Library for questions, assistance or training related to AV and presentation technologies at CSU. Each general classroom has been assigned an overhead projector, cart and screen. Over 70 classrooms/computer labs are equipped with data/video projection, sound systems, and other technologies. A list of media-equipped general classrooms is available at http://aa.colstate.edu/roomlist.htm. Media classroom training (required) and workstation access is provided by ITS. Additional equipment (such as a laptop computer, data projector w/computer, TV/VCR) is available to faculty for on/off campus usage from the centralized equipment pool at ITS. Students and student organizations must request AV or use of the media classrooms through their instructor or sponsor. Practice equipment is available in the Simon Schwob Memorial Library.

Equipment users are expected to be familiar with the equipment being used and should request training, if needed. Users are responsible for equipment repairs or replacement in the event of damage or theft. Equipment requests are filled on a first-come basis, with academic classroom usage having priority. To maximize resource access, “every class” requests cannot generally be met. Main campus delivery/pick-up and emergency assistance is provided 8-5 on weekdays as personnel are available. Problems with the equipment should be reported immediately so that the problem may be resolved as quickly as possible. Requests for equipment should be made in person or by telephone to the ITS office at least 24 hours prior to the usage time; 36 hours is needed for requests placed using the web-based request form.

Media Production Services – Assistance is available to CSU faculty in the design and creation of materials in formats ranging from traditional media (overhead transparencies, slides, and photographs) to multimedia (web- based materials, computer graphics, and CDs).

Production of instructional materials for faculty by the ITS staff is available as resources permit and requires ample advance request time. The Faculty Multimedia Lab, located in the library basement, is available for use by faculty in producing their own instructional materials. Individual and group instruction is available upon request.

WebCT - Training and support in using this web-based collaborative learning tool in traditional or online courses is provided by ITS.

Distance Learning - Assistance with creation of web-based or other distance learning courses and materials is available from ITS. Distance learning at CSU includes online courses (locally originated or “e-core” courses offered through The University System of Georgia partnership); two-way interactive technology (for courses or meetings) via the Georgia Statewide Academic and Medical System (GSAMS); and satellite downlink.

Concerns and suggestions regarding the libraries’ collections, services, and facilities are welcomed by the Dean of Libraries.

131 University Committees

131.1 Curriculum Committees
(05/08)

Curriculum committees at the college and university levels will address all matters dealing with major and minor requirements, new courses, new degree and certificate programs, the core curriculum, and program development. Departments may also form curriculum committees charged with submitting recommendations to the college committees. All proposals for new degree programs must be consistent with the Columbus State University mission, and must follow the procedures described by the University System Office of Academic programs (http://www.usg.edu/academic_programs/).

The College Curriculum Committee will have primary responsibility for submitting recommendations to the dean with respect to actions on new courses in the discipline, major and minor program requirements, and new degree programs. The recommendations on such proposed revisions approved by the College Curriculum Committee will be forwarded to the University Curriculum Committee for information and comments.

College Curriculum Committee will be comprised of the following:

A. At least one elected representative from each department. If departmental structure is absent each major program will be represented.

B. Two additional at-large members of the committee with one elected by the faculty of the college and the other appointed by the dean. The dean will conduct the election of the at-large member prior to the first meeting of the committee of the fall semester and following the election of the departmental representatives.

C. Appointment of one or more student representatives is desirable. The college committee will determine the manner of appointment of the student representatives.

D. The college committee will be chaired by the dean or his or her designee and the chair will be a non-voting member of the committee. The terms of office of the college committee will be determined by the dean in consultation with the faculty of the college.

The responsibilities of the University Curriculum Committee are to :

• Review and make recommendations on all requests to create new courses, modify existing courses, delete courses, and reactivate courses;
• Review and recommend policies that govern general university requirements;
• Review and make recommendations on all new undergraduate and graduate degree, certificate, and minor program proposals; and
• Notify the CSU SACS Liaison if any curricular initiative represents a substantive change of the type indicated by the chart on Reporting Timelines for Substantive Change.

Courses for new graduate programs will be considered by the University Curriculum Committee following approval of the new graduate program by the Graduate Council.

The University Curriculum Committee will be composed of the following members:

• The dean of each college or his/her designee;
• An additional faculty representative elected by the faculty of each college;
• One undergraduate and one graduate student appointed by the Executive Committee of the Student Government Association;
• The registrar, and the head librarian or designee will be ex-officio non-voting members of the committee;
• The VPAA or designee who will serve as non-voting chair.

Revisions and proposals will originate at the departmental level and will be reviewed by the college and university curriculum committees. The University Curriculum Committee will give full consideration to the recommendation of departmental, if submitted, and college committee recommendations in review of all proposed curricula modifications. This committee will also consider curricular matters referred to it by other committees or members of the administration and may refer these matters to departmental and college committees for consideration.

The dean and the VPAA will give full consideration to the recommendations of the College Curriculum Committee and the comments of the University Curriculum Committee in review of the proposed revisions. The dean and the vice president will also consider resource requirements associated with proposed curricular modifications.

Requests for course changes are made online using the Integrated Curriculum System.

131.2 Academic Standards Committee
(05/08)

The University Academic Standards Committee is responsible for considering and making recommendations to the VPAA on student petitions for exceptions to general university requirements for:

• total hours required
• grade changes over one year old
• WF grades
• minimum grade point average
• residency requirement
• the legislative requirements
• the information literacy requirement and
• awarding transfer credit for courses taken at non-regionally accredited institutions.

Substitution of specific courses in Areas A-E and the wellness requirement require the recommendation of the chair of the department determined by the subject content of the course for which substitution is requested and the approval of the dean of the college to which the department belongs.

Requests for Area B Seminars should be submitted to the Dean of the University College.

Courses without an alphabetic prefix or subject content or other course substitutions should be referred to the chair of the Academic Standards Committee.

The committee is also responsible for considering and making recommendations on other matters pertaining to academic standards brought before the committee by individual faculty members, department and/or college faculties, academic administrators, or others submitted through the chair.

The committee will be composed of the following:

• An elected representative from each college; and
• The dean or his/her designee.

Faculty members shall be elected at the end of the previous spring semester and will serve for a period of three years with the option of re-election. Since one of the purposes of the multiple year terms is to promote continuity, if it becomes necessary to replace a faculty member, the newly elected faculty member shall serve a term of three years unless such service would cause four faculty members to be elected within the same year; in that case the newly elected faculty member will serve two years.

At the last meeting of each spring term a faculty member shall be elected by the committee to serve as chair for the forthcoming year, commencing with the summer term. The chair will be a voting member of the Committee. Petitions are forwarded to the chair who will be responsible for forwarding petitions to the appropriate dean for preliminary consideration. The chair will also be responsible for calling meetings and forwarding the recommendations of the committee to the VPAA.

The VPAA will make the final decision on the petitions and forward copies to the appropriate parties. The VPAA or his/her designee will be responsible for maintaining a record of the petitions.

131.3 Comprehensive Program Review Committee

(05/08)

The goal of comprehensive program review at Columbus State University and in the University System of Georgia is the improvement of instructional programs by periodically reviewing their strengths and weaknesses and establishing a set of priorities for their improvement based on information gathered during a seven-year cyclical review process. The process is recognized as one part of the overall institutional effectiveness plan that also includes strategic planning, assessment of student learning outcomes, and assessment of outcomes in administrative areas. The plan as follows will be reviewed periodically to determine its effectiveness in providing adequate program review information for the university and the University System.

Review Responsibility

The process of conducting program review rests with a Program Review Committee consisting of nine faculty members. The committee will oversee the program review process, receive the reports of departments examining individual programs, receive the reports of program reviewers, and make recommendations based on these reports.

Program Review Committee Membership

The membership of the committee will include nine faculty members appointed by the Vice President for Academic Affairs. The Vice President for Academic Affairs will consult the deans of the colleges and the Faculty Senate for nominations. Each committee member will serve a three-year term. Of the nine committee members,

· Two will be from each college with degree granting programs at the baccalaureate level or above

· One will be from University College who will also serve as chair

· All will be tenured faculty

The Director of Institutional Effectiveness will serve as an ex officio member of the committee and will coordinate the dissemination of information to be used in the program review process.

Comprehensive Program Review Committee members will refrain from participating in the committee's review process that pertains to a program in which the committee member holds rank or is budgeted.

131.4 Other Committees

Other college committees may be established by approval of the VPAA. Other administrative officers of the university may appoint committees as needed to seek advice or assistance on policy or procedural matters.

Columbus State University study committees are divided into two groups: (l) Senate committees and (2) institutional committees. The Senate committees address those concerns which more directly relate to faculty activities and supplementing instruction. The institutional committees address those concerns more pertinent to the efficient and appropriate operation of the university. A list of the Senate and institutional committees and their purposes can be found below.

SENATE COMMITTEES
(05/08)

We, the faculty senate, recommend the following guidelines for committee assignments:

1. To allow time for course preparation and to begin the research process, new faculty should normally be excluded from committee assignments during their first year of service.
2. Faculty should serve on no more than three Senate and/or Institutional committees depending on the balance of other service commitments.
3. To the extent possible, committees should reflect the ethnic, racial, and gender balance of the university.
4. Faculty or staff members should be appointed chair only after consultation.
5. Note that all size recommendations are approximate.

Academic Advising Committee

Purpose:

The purpose of the Academic Advising Committee is to promote excellence in academic advising at CSU by:

1. Identifying issues and making recommendations regarding matters related to academic advising.

2. Supporting appropriate professional development activities in the area of academic advising for faculty and staff members servings as academic advisors.

3. Reviewing the online academic advising handbook at least once a year and making recommendations for updates or changes as necessary.

Membership:
6 faculty

Ex officio:
Director, Center for Academic Advising
University Registrar

Academic Technology Utilization Committee

Purpose:
A. To facilitate communication between the faculty and administration concerning issues relating to academic computing.

B. To make recommendations concerning philosophy and policy in relation to the campus computing structure, purchasing, etc.

C. To provide continuing educational opportunities with regard to issues affecting educational and campus computing.

D. To encourage the shared use of facilities where possible, and to provide planning information, the chair of this committee is also a member of the Administrative Technology Utilization Committee.

Membership:
10 faculty/staff
At least one member from each election unit.
1 student.

Ex officio:
Executive Director, CINS
Director, ITS
Chair, Administrative Technology Utilization Committee

Admissions Appeal Committee

Purpose:
To consider and make recommendations to the Director of Admissions on appeals for re-admission for students who have been excluded.

Membership:
12 faculty serving three-year terms

Ex officio:
Director, Admissions

Admissions Policy Committee

Purpose:
To review admission policy and recommend changes in policy.

Membership:
7 faculty
At least one member from each college
2 students

Ex-Officio:
Director, Admissions
Dean, Enrollment Services

Benefits Committee

Purpose:
A. To initiate, when appropriate, and review changes, additions or deletions to the employee benefits program for Columbus State University.

B. To receive recommendations or suggestions from employees, communications from the staff of the Board of Regents, proposals from organizations or companies which have products for consideration and recommends those products or policies which are believed to be in the best interest of the university and its employees.

The committee reports to the VPBF.

Membership:
9 faculty
At least one member from each college and the library

Ex-Officio:
Director, Human Resources
Grants Supervisor

Distance Learning Committee

Purpose:

To promote the use of distance learning technologies, identify and address issues and concerns related to distance learning, and participate in decision-making and planning pertaining to distance learning matters.

Membership:
8 faculty/staff

Ex officio:
Director, Academic Information
Executive Director, CINS

Faculty Development Committee

Purpose:

1. To assist the faculty of Columbus State University in their efforts to grow professionally and academically.
2. To enhance faculty in their effectiveness as teachers and scholars.
3. To review proposals submitted by faculty members seeking development monies from the university to support scholarly activity or research, curriculum or program development, and enhancement of institutional skills.
4. To advise the VPAA as to acceptance of these proposals and recommend partial or total funding.
5. To advise the VPAA regarding faculty participation in the Oxford/Berkeley Summer Program.

The committee's policies, guidelines, and categories of funded support are stated in the closing paragraph of Section 120 of the Faculty Handbook.

Membership:
6 faculty
2-year terms
At least one member from each college
Six alternates

Ex-Officio:
Director, Center for International Education
Grants Supervisor

Faculty Handbook Advisory Committee

Purpose:
To initiate, when appropriate, and recommend changes, additions or deletions to the Columbus State University Faculty Handbook.

Membership:
6 faculty
One member from each college and the library

Ex-Officio:
Associate Vice President for Academic Affairs

General Education Committee

Purpose:

The General Education Committee assists the Office of the Vice President for Academic Affairs in developing standards for the core curriculum (Areas A-E) to meet the General Education Learning Outcomes listed in the University Catalog. The General Education Committee also assists the VPAA Office in carrying out policies issued by the Board of Regents regarding the core curriculum.

Membership:

12 faculty with at least one member from each college and the library

Ex officio:
Director, Institutional Effectiveness
Director, Testing Center

Honors Scholarship Committee

Purpose:
A. To select the recipients of full tuition scholarships provided by the Columbus State University Foundation. Scholarships are awarded to graduating high school seniors based on the following criteria:

• Institutional grade point average (minimum of 3.25),
• SAT scores (minimum combined score of 1,000),
• Extracurricular activities, and
• Community involvement.

B. To make recommendations on the policies and procedures governing the scholarship selection criteria.

Membership:
10, 3-year terms

Ex officio:
VP for University Advancement
Director, Financial Aid
Director, Student Recruitment
Director, Honors Program
President, Honoris Causa

International Education and Exchange Committee

Purpose:
A. This is an advisory committee that gathers additional information and feedback from faculty and staff. As appropriate these recommendations may be forwarded by the Director of the Center for International Education to the relevant party or person within the institution.

B. The committee considers, as requested by the chair, all matters related to international education. This includes, but is not limited to, study abroad programs, student and faculty exchanges, international curriculum and program development, faculty development opportunities and event planning. It also provides members for and receives reports from the International Scholarship Committee that allocates student scholarships for study abroad and the Latin American Studies Committee that supervises the Latin American Studies Program including the Latin AM minor and annual Amos Eminent Scholar.

Membership:
12 faculty
1 student

Ex officio:
VP for University Advancement
VP for Student Affairs
Director, Center for International Education
Director, Academic Information
International Student Admissions Officer
International Student and Scholar Coordinator
Mildred Miller Fort Foundation Trustee

Library Committee

Purpose:
A. To serve as a liaison between the library staff and the faculty.

B. To serve as an advisory panel to the library staff.

C. To provide a formal mechanism for faculty, and to some degree students, to have input concerning library policies and procedures.

Membership:
10 faculty
At least 1 member from DATCOB, COAL, COE, and COS, 2 students.

Ex-Officio:
Dean, CSU Libraries

Diversity Programs & Services Advisory Committee

Purpose:
A. To give suggestions on programs for minority students at Columbus State University. Particular attention is given to African-American students through the Minority Advising Program (MAP). MAP was established (by the Board of Regents) in 1983 to enhance the academic welfare of African-American students in the University System of Georgia.

B. To analyze/review the effectiveness of programs on the retention rate for minority students.

C. To promote and address issues regarding diversity in all areas of the campus through faculty/student workshops and forums, and program development to support administrative functions.

Membership:
10 faculty
At least 1 member from each college and the library
2 students

Ex-Officio:
Assistant Dean of Students
CSU MAP Coordinator

Retention, Progression, and Graduation Committee

Purpose:
A. To assist the Center for Academic Advising in maintaining a direct line of communication with the various departments of the university in order to present a unified and consistent student retention effort.

B. To monitor and review the effectiveness of the university’s student retention efforts.

Membership:
5 faculty, at least one member from each college
Dean, Enrollment Services
Director, Center for Academic Advising
Coordinator, DATCOB Advising Center
Coordinator, COE Advising Center
Counselor, Counseling Center
Director, Institutional Effectiveness
2 students

Sustainability Committee

Purpose:

To reduce the University's ecological footprint through the reduction of greenhouse gas emissions campus-wide, to enhance University environmental stewardship efforts, and to foster the concepts of sustainability and environmental ethics in the curriculum.

Membership:
10 faculty/staff

Women's Issues Advisory Committee

Purpose:
To address concerns related to the general welfare of all women at Columbus State University. The committee has the responsibility to identify problems, define issues, and recommend policies and/or solutions that would change those attitudes and practices that restrict the growth and development of women on this campus. The committee has the additional responsibility of promoting awareness of women’s issues on campus.

Specific Goals:

A. Identify the needs of women through interaction and communication with individuals, groups, administrators, and other college committees.

B. Serve as a resource and support group in cases of complaints involving women’s issues.

C. Encourage enforcement of existing policies affecting the salaries and wages, employment, and general welfare of women on campus.

D. Establish task forces to develop programs and activities promoting women and women’s issues on campus.

E. Address the needs of women on the Columbus State University campus by formulating short- and long-term objectives within the broad framework of the committee’s responsibility.

F. Maintain good working relationships with other women’s organizations in the community promoting proactive, collaborative endeavors.

G. Submit an annual report to the President, Faculty Senate, and Affirmative Action Officer. This report shall be available to all department heads. Such a report may make recommendations for improving the status of women on campus.

H. Sponsor an annual report for all women faculty/staff, students, and interested others to inform them of the status of women on this campus.

Membership:
15 faculty/staff
2 students (1 UG, 1 G)

Ex officio:
Director, Human Resources
VP for Academic Affairs

Writing Center Advisory Committee

Purpose:

The Writing Center Advisory Committee should serve as a liaison between the Writing Center and faculty and students across the curriculum. As such, the committee has several important charges:

• To advise the Director of the Writing Center on issues concerning the services provided by the CSU Writing Center;
• To recommend to the Director services needed by writers in particular disciplines;
• To consider ways in which the CSU Writing Center can address faculty needs when it comes to the teaching and evaluation of writing.

Membership:
8 faculty members

• at least one each from DATCOB, COS, COE, COAL
• at least one from Developmental Writing
• at least one part-time composition instructor
• at least one librarian

2 Peer Writing Consultants
Director of the Writing Lab

Ex-Officio:
Dean, University College
Chair, English Department
Director, Writing Center

INSTITUTIONAL COMMITTEES
(05/08)

Activities Committee

Purpose:
To appropriate the student activities budget and oversee the disbursement of these funds.

Membership:
4 faculty
At least 1 member from DATCOB, COAL, COE and COS
4 students

Ex officio:
VPSA, chair
Assistant Dean of Students
Director, Campus Recreation

Administrative Technology Utilization Committee

Purpose:
The Administrative Technology Utilization Committee is advisory to the Executive Director of CINS to:

A. Provide input about the overall direction of computing and data communications on campus.

B. Make specific recommendations about the overall direction of computing and data communications hardware and software needed to satisfy planned activities for administrative data processing.

C. Help identify and prioritize computer application program development to support administrative functions.

To encourage the shared use of facilities where possible, and to provide planning information, the chair of this committee is also a member of the Academic Technology Utilization Committee.

Membership:
12 faculty/staff
Banner Functional Leader

Representation should include members from:
Faculty from each college
Associate/Assistant Deans
Business Office
Continuing Education
Development Office
Enrollment Services
Financial Aid
Human Resources
Library
Registrar
Student Affairs

Ex officio:
Executive Director, CINS
Director, Administrative Computing
Chair, Academic Technology Utilization Committee

Animal Care and Use Committee

Purpose:
To seek to facilitate those who wish to conduct research with vertebrate animals by helping to insure that the researchers do not violate Federal guidelines for animal care and use through review of research protocols for studies with these animals and by inspection of animal holding facilities. The Animal Welfare Act (PL 89-545, et al.) and its amendments require such a committee to oversee use of animals in research, testing, and education.

Membership:
6 faculty
At least 1 member from DATCOB, COAL, COE, and COS. The chair to be selected from the COS.
Term of service to be three years
1 student
1 Veterinarian
1 Community

Ex officio:
Dean, College of Science
Director, Plant Operations

Athletic Committee

Purpose:
To appropriate the student athletic budget and oversee the distribution of these funds.

Membership:
5 faculty
5 students

Ex officio:
Faculty NCAA representative
Athletics Director
VP for University Advancement

Auxiliary Enterprises Committee

Purpose:
To make recommendations on matters concerning the operations of auxiliary enterprises.

Membership:
8 faculty
At least 1 member from DATCOB, COAL, COE, and COS.
3 students

Ex officio:
Director, Business Services
VP for Business and Finance
Director, Residence Life
Grants Supervisor

Budget Advisory Committee

Purpose:

The Budget Advisory Committee is informed about the funding process at CSU, including BOR funding formulas, the budget preparation and submission process, and allocation of funds. Committee members provide insight.

Membership:
13 faculty/staff

Ex officio:
Provost
VP for Business and Finance
VP for Student Affairs
Assistant VP for Business and Finance
Associate Provost

Developments and Improvements Committee

Purpose:
A. To analyze and recommend for improvement the campus plan of streets, grounds, lighting, buildings and activity. (Concerns include parking, signage, traffic flow, beautification, function, future growth, space redesign, and allocation.)

B. To help identify and assist in prioritizing improvements to the campus.

The committee reports to the VP for Business and Finance.

Membership:
8 faculty
At least 1 member from DATCOB, COAL, COE, and COS.
One member from the library.
3 students

Ex officio:
VP for Student Affairs
Director, Plant Operations
Dean, Enrollment Services
Director, Academic Information
Executive Director, CINS
Coordinator, Instructional Technology services

Facilities and Safety Committee

Purpose:
A. To advise on building safety and physically challenged student and faculty issues including access, facilities, and transportation.

B. To advise on building maintenance, including upkeep and minor improvements related to teaching, office, and general university facilities.

The committee reports to the VPBF.

Membership:
12 faculty
2 students

Ex officio:
Chief, University Police
Assistant Dean of Students
Director, Student Health Center
Director, Academic Information
Coordinator, Disability Services
Plant Operations Representative

Graduation and Special Events Committee

Purpose:
A. To be responsible for advising the president and vice president for academic affairs on matters relating to graduation, including physical arrangements, ceremonial aspects, seating, music, commencement speakers, the program, and any other matters referred to the committee by the president or the vice president for academic affairs.

B. To coordinate its planning with the Office of the Registrar and the Office of Academic Affairs and assist the commencement marshal in carrying out his/her duties.

"Special Events," as the term applies, arise very rarely and include such occasions as anniversaries, memorials, and installations of presidents. Depending on the event, the committee's responsibilities may expand beyond that described above at the discretion of the appointing authority. (Refer to Section 112.4 for selection and duties of the commencement marshal and other commencement functionaries.)

Membership:
9 faculty/staff, at least one member from each college and the library
Faculty Marshal
2 students

Ex officio:
Registrar
Assistant Registrar
Plant Operations Representative
Director, Public Relations
University Police Officer
Bookstore Manager
Schwob School of Music Representative
Executive Director, Alumni Relations
Lumpkin Center Facilities Coordinator
Student Affairs Representative

Honorary Degree Committee

Purpose:

Per Board of Regents’ Policy (308.04), honorary degrees are subject to approval by the Board of Regents. Honorary degrees may be conferred by research, regional, or state universities and state colleges of the University System of Georgia to persons of notable achievement in an academic field, the arts and letters, the professions, or public service. An institutionally approved process for advancing candidates for consideration in a timely fashion shall include recommendations by a faculty committee and selection by the President of a candidate to be communicated to the Chancellor. Honorary degrees may be conferred upon candidates recommended by the Chancellor of the University System and approved by the Board of Regents. Current elected or appointed national office holders or officials of the State of Georgia to whom the University System and/or its universities or colleges are directly or indirectly answerable, as well as persons who are announced candidates for national or state elective offices are ineligible for honorary degrees. Current Regents and all current University System employees are also ineligible.

Membership:
One faculty member from each college, the library, and the Office of Academic Affairs

Human Subjects Review Committee

Purpose:
To assure through statutory obligations that research conducted by faculty, administrators and students of the University do not endanger or otherwise adversely affect human experimental subjects. The Human Subjects Committee has a specific charge in response to Section 122.1 of the Faculty Handbook.

Membership:
9 faculty
At least 1 member from DATCOB, COAL, COE, and COS.

Publications Committee

Purpose:
A. To serve in a coordinating, policy-making, advisory capacity to all student publications. (It is not the purpose of the Publications Committee to censor.)

B. To be responsible for maintaining the integrity and quality of existing student publications by:

1. Establishing policy guidelines and making necessary changes when appropriate. All policies, guidelines and changes will be reported to the president and appropriate groups.
2. Serving in a judgment capacity if it becomes necessary to arbitrate questions of libel, failure of staff members to fulfill obligations and policies outlined below, or other such difficulties that might arise.
3. Reviewing and recommending operating budgets and amendments to the Activities Committee, VPSA, and president.

Membership:
8 faculty
2 students

Ex officio:
Director, Public Relations
VP Student Affairs
Dean, Enrollment Services
Associate VP for Academic Affairs

Scholastic Honors Committee

Purpose:

• To plan and conduct the Annual Honors Convocation.
• To coordinate the selection of recipients and/or nominees for awards presented at the Annual Honors Convocation.
• To recommend policies and procedures to improve the recognition of academic achievement and services at the university.
• To carry out other tasks related to scholastic honors as assigned.

The committee reports to the VPAA.

Membership:
8 faculty
2 members each from COAL, DATCOB, COE, and COS
2 students

Ex officio:
Secretary to the VP for Student Affairs

Technology Advisory Committee

Purpose:

To provide input to the Executive Director of CINS for the proper utilization of the student technology fee.

Membership:
Executive Director, CINS
Coordinator, ITS
Chair, TSYS Department of Computer Science
3 students

Who's Who Committee

Purpose:

To recognize Juniors, Seniors and Graduate students who exhibit scholarship ability, participation and leadership in academic and extracurricular activities, citizenship and service to CSU and/or to the community, and potential for future achievements.

Membership:
5 faculty, 1 member from each college

Ex officio:
VP for Student Affairs

131.5 List of University Committee Members
(09/04)
See the Committee Index

132 Communicable Diseases Policy